PARKS OFFICE SUPPORT SPECIALIST

This is an exciting opportunity to play a vital role in supporting the mission, operations, and long-term success of the Kitsap County Parks Department. As a key administrative and professional contributor, this position ensures that contracts, public records, and departmental systems are managed with precision, accountability, and transparency. In this role, you will be at the center of cross-functional collaboration, working closely with finance, programs, leadership, and external partners. Your work will ensure compliance with state and county requirements, while also enabling the Parks programs to operate smoothly and efficiently.

• Lead departmental contract administration, including preparation, routing, tracking, renewals, amendments, and expirations, ensuring compliance with County and State requirements.

• Oversee contract billing schedules, insurance certificates, prevailing wage requirements, and intent documentation, maintaining accurate and audit-ready records.

• Manage public records retention and disclosure processes for the Parks Office in accordance with Washington State retention laws, coordinating closely with the County Clerk’s Office on Public Records Requests.

• Ensure accurate financial coordination by working with the Parks finance team on contract funding allocations, accounts receivable, accounts payable, and purchase orders.

• Navigate e-Contracts and Workday systems to support contract lifecycle management, documentation, and departmental reporting.

• Maintain a highly organized, accessible, and compliant filing and records management system for the department.

• Provide comprehensive administrative support to Parks programs and staff, including meeting coordination, agenda preparation, note-taking, and advisory board support.

• Direct daily administrative operations such as phone and email triage, office supply management, and customer service support for partners, renters, and the general public.

• Support grant-related administrative tasks and general departmental initiatives as needed, adapting to evolving priorities.

• Demonstrate professionalism, accountability, and pride in work performance while contributing positively to a collaborative, team-oriented environment.

Professional Experience:

• At least two (2) years of administrative support experience, demonstrating increasing responsibility in records management, contract coordination, and customer service.

• Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.

Technical / Industry Background:

• Strong proficiency in Microsoft Office Suite and general office technologies, with experience using enterprise systems such as Workday and e-Contracts preferred.

• Comfortable working with databases, document management systems, and telecommunication tools.

Specialized Expertise:

• Working knowledge of contract management practices, public records retention, and administrative support for grants.

• Experience coordinating public disclosure requests and maintaining compliance with Washington State records retention requirements is highly valued.

Communication / Interpersonal Skills:

• Exceptional written and verbal communication skills, including proofreading, grammar, and professional correspondence.

• Strong customer service orientation with the ability to communicate effectively with staff, leadership, partners, event hosts, and the public.

• Proven ability to work independently, manage competing priorities, troubleshoot issues, and remain calm under pressure.

Additional Preferred Qualifications:

• Highly organized, detail-oriented, and structured, with strong time management and multitasking abilities.

• Self-motivated problem solver who thrives in a team environment while maintaining accountability for independent work.

• Adaptable, open to constructive feedback, and eager to learn new systems and processes.

• Ability to meet physical requirements of the role, including lifting up to 20 pounds and working occasional evenings, weekends, or irregular hours as needed.

• Who May Apply: This position is open to the general public.  Applications will be screened for qualifications and completion of all the required materials and forms.  The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA).
• This position is covered under a collective bargaining agreement with Teamsters 589 https://www.kitsap.gov/hr/Documents/KC-072-25 - Parks CBA 1.1.2025 - 12.31.2027.pdf and the Kitsap County Personnel Manual https://www.kitsap.gov/hr/Documents/Personnel Manual 2026/Personnel Manual - 2026.pdf. Membership in the union is optional. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals.  Please contact Human Resources if you have questions.

Prior to employment, the successful candidate must:  

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. 
• Criminal Conviction Standards: 
  • The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. 

• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.  We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. 
• Work hours for this position are Monday - Friday, 8am - 4:30pm.  Flexible hours are available, as approved by management.
• This posting may be used to fill future openings.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

Salary : $52,478 - $67,142