What are the responsibilities and job description for the Accounts Payable Associate, Full-Time position at Kimbell Art Museum?
The Accounts Payable Associate is responsible for performing all accounts payable duties such as processing purchase orders, payments of vendor invoices, corporate credit card reconciliation, limited accounts receivable billing and tracking, as well as various administrative duties to assist the Controller and Deputy Director of Finance and Administration.
This position reports to the Controller and will be scheduled to work 35 hours per week.
RESPONSIBILITIES
Responsibilities include, but are not limited to:
- Process Purchase Orders following established procedures and guidelines.
- Match invoices to purchase orders, ensure all invoices follow purchase order procedures, and reconcile any differences with appropriate staff.
- Ensure proper approvals, documentation, account numbers, and invoice descriptions are included on all invoices.
- Enter invoices into the financial software.
- Process invoice payments (checks, ACH, etc.) on a timely basis.
- Prepare and initiate bank drafts, wire transfers and stop payments.
- Research and resolve vendor discrepancies and disputes.
- Prepare and submit documentation for 1099s annually.
- Ensure appropriate receipts are submitted in a timely manner for corporate credit card charges.
- Prepare monthly corporate credit cards statement reconciliation.
- Prepare documentation for miscellaneous cash receipts.
- Maintain accurate departmental records and accounts payable files.
- Distribute petty cash requests, as needed.
- Maintain and order general office supplies.
- Other projects and duties as assigned.
Qualifications include, but are not limited to:
- High school degree or equivalent required.
- 3-5 years of Accounts Payable experience required.
- Accounting and general ledger knowledge helpful.
- Blackbaud Financial Edge software experience a plus.
- Proficiency in Adobe and Microsoft office applications such as Word, Excel, and Outlook.
- Excellent communication, problem solving, and organization skills required.
- Must have ability to display good judgment, prioritize tasks, follow-through, and provide great attention to accuracy and details.
- Must have a positive attitude and enjoy interacting with others in a professional environment.
- Applicants must be able to pass a pre-employment background check and drug screening.