What are the responsibilities and job description for the Accounts Payable Associate position at Mike's Westside Rental?
**Please note that this is an In-Office position, not remote work.**
Accounts Payable AssociateLocation: Weatherford, TX (Corporate Office – In Office)
Reports To: Accounts Payable Manager
Join the MWR Team!
Mike’s Westside Rental is a Texas-owned equipment rental company known for dependable equipment, strong customer relationships, and a team that takes pride in getting the job done right. As we continue to grow across Texas, we’re looking for an Accounts Payable Associate who thrives in a fast-paced environment and takes ownership of keeping our financial operations accurate, organized, and running smoothly.
About the Role
As an Accounts Payable Associate, you will be responsible for managing the company’s day-to-day AP processes, ensuring timely and accurate processing of vendor invoices, expense tracking, and payments.
This is an in-office role based out of our Weatherford corporate location, supporting operations across multiple branches. You will work closely with operations, purchasing, and accounting teams to ensure invoices, approvals, and payments are handled efficiently and accurately.
What You’ll Do
- Process vendor invoices accurately and in a timely manner
- Match invoices to purchase orders and receiving documentation
- Verify coding, approvals, and supporting documentation for all invoices
- Maintain organized and accurate AP records and documentation
- Assist in preparing and processing weekly check runs, ACH, and wire payments
- Reconcile vendor statements and resolve discrepancies proactively
- Communicate with vendors and internal teams to address billing issues
- Track and ensure proper handling of sales tax and exemptions
- Assist with month-end close, accruals, and reporting as needed
- Support audit requests and maintain compliance with company policies
What This Role Is / Is Not
This role IS:
- Detail-oriented and process-driven
- A key part of keeping operations running smoothly behind the scenes
- Focused on accuracy, organization, and follow-through
- Collaborative with multiple departments and vendors
This role is NOT:
- A passive, data-entry-only position
- Isolated from operations, you will be working cross-functionally daily
- A role where loose ends or missed details go unnoticed
What We’re Looking For
- 2 years of Accounts Payable or related accounting experience
- Strong attention to detail and organizational skills
- Ability to manage high-volume invoice processing
- Experience with QuickBooks online
- Proficiency in Microsoft Excel and general computer skills
- Strong communication skills with both internal teams and external vendors
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Problem-solving mindset with a proactive approach
Preferred Experience
- Equipment rental, construction, or similar industry experience
- Multi-location or high-volume AP environment
- Experience with purchase order matching and approval workflows
What Success Looks Like (First 90 Days)
- Accurately processing invoices with minimal errors
- Maintaining a consistent and organized AP workflow
- Building strong working relationships with vendors and internal teams
- Keeping vendor accounts current and resolving discrepancies quickly
- Supporting month-end close without delays or backlog
Compensation & Benefits
- Competitive pay based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k)
- Opportunities for growth within a rapidly expanding company
Safety & Company Commitment
At Mike’s Westside Rental, safety and accountability are part of everything we do. While this is an office-based role, all employees are expected to support and uphold company safety standards and contribute to a culture of responsibility and professionalism across all locations.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience:
- Accounts payable: 2 years (Required)
Ability to Commute:
- Weatherford, TX 76085 (Required)
Ability to Relocate:
- Weatherford, TX 76085: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $60,000