Accounts Payable Specialist

Responsibilities

Kforce has a client that is seeking an Accounts Payable Specialist in Santa Ana, CA. Key Tasks:

• Input and process 500-1500 invoices per month, depending on seasonal volume, across multiple business entities
• Enter invoice data into the ERP system with a focus on accuracy and efficiency
• Route invoices for internal approval based on job coding and monitor timely turnaround
• Perform final review of invoice information before posting to ensure accuracy
• Print and mail checks for approved payables
• Respond to vendor inquiries regarding payment status
• Follow up with vendors to request insurance certificates and endorsements; ensure records are up to date and compliant
• Process employee expense reports and reimbursements based on vendor assignment
• Maintain and update invoice data templates for specific vendors to improve upload efficiency
• Monitor shared inbox daily and code invoices appropriately
• Support process improvements and contribute to special projects as needed
  
  

Requirements

• Strong attention to detail and accuracy-especially when entering and reviewing large volumes of data
• Ability to manage shifting priorities and stay organized in a fast-paced, interrupt-driven environment
• Effective communication skills, primarily via email, for handling vendor interactions professionally
• Proficiency with Microsoft Office tools (Excel, Outlook, Word)
• Ability to work on-site at our Santa Ana office (this is not a remote or hybrid role)
• Visa sponsorship is not available for this position
• Availability for full-time work (Monday-Friday), with overtime as needed
  
  

Nice To Have But Not Necessary

• Prior experience in Accounts Payable or Accounts Receivable
• General data entry experience or background in a related role
• Familiarity with ERP systems (e.g., Vista by Viewpoint) or accounting software such as QuickBooks
• 10-key data entry proficiency
• Strong time management skills when dealing with shifting deadlines and urgent tasks
  
  

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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