What are the responsibilities and job description for the Operations Coordinator position at KeyStaff Inc.?
Job Title: Operations Coordinator
Property Services & Construction Operations
Location: Lake Worth, FL 33460
Starting Salary: $55,000 - $65,000 per year based on experience
About Us
We are a growing property services company serving apartment communities throughout South Florida.
Our clients include large apartment ownership and management groups with hundreds of rental units. We help them prepare apartments for new residents by coordinating painting, maintenance repairs, refinishing, and renovation services.
We’re looking for an experienced Operations Coordinator who thrives in a fast-paced environment and enjoys keeping projects, people, and communication organized.
What We’re Looking For
Required Experience
- 3 years of experience in a Coordinator, Dispatcher, Operations Coordinator, Project Coordinator, or Construction Coordinator role
- Experience working in construction, property services, HVAC, plumbing, painting, restoration, roofing, or similar trades
- Experience coordinating multiple crews, vendors, or subcontractors simultaneously
- Strong multitasking and organizational skills
- Bilingual English/Spanish
What You’ll Do
- Coordinate active jobs from start to finish
- Communicate with clients, property managers, subcontractors, and field teams
- Process work orders and change requests
- Track job progress and ensure projects stay on schedule
- Manage emails, phone calls, and text communications throughout the day
- Update spreadsheets and job tracking systems
- Assist with job closeouts and project documentation
- Help keep multiple projects moving smoothly at the same time
Technical Skills
- Advanced Microsoft Excel
- Google Sheets
- Microsoft Office
- Strong computer skills
- Ability to quickly learn new software systems
Personal Traits
- Highly organized
- Strong communicator
- Comfortable working in a fast-paced environment
- Detail-oriented without getting overwhelmed
- Able to prioritize multiple tasks at once
- Professional with clients and subcontractors
Bonus Points
- Experience working with 40 subcontractors or field technicians
- Experience in apartment renovations, turns, maintenance, or property management
What Success Looks Like
This role is perfect for someone who enjoys being the person that keeps everything moving.
You’ll be coordinating multiple jobs, communicating with clients and subcontractors throughout the day, and helping our operations team deliver excellent service to apartment communities across South Florida.
Benefits
- Health Insurance
- Paid Time Off
- Monday-Friday Schedule
- Growth Opportunities
- Stable, Year-Round Work
Salary : $55,000 - $65,000