Receptionist - Administrative Assistant

Receptionist - Administrative Assistant

Location: Rapid City, SD 57702

Schedule: Monday – Friday | 8:00 AM – 5:00 PM

Work Environment: On-site (5 days per week)

Compensation Pay: $24/hour (DOE)

Kelly Services is seeking a friendly and organized Receptionist-Administrative Assistant to serve as the first point of contact for clients while supporting daily office operations. This role is essential in maintaining a professional, efficient, and welcoming environment.

Key Responsibilities

Front Desk Management

• Greet clients and visitors in a professional manner
• Provide and collect required paperwork
• Process client payments

Telephone Operations

• Answer and route incoming calls to appropriate staff

Mail Handling

• Retrieve, sort, and distribute incoming mail daily
• Manage outgoing mail and packages (Post Office/FedEx)

Filing & Documentation

• Perform conflict checks
• Assist with opening new client files
• Distribute new client information internally
• Provide general administrative support (copying, filing, etc.)

Billing Coordination

• Input time into billing software
• Generate monthly invoices
• Send billing to clients

Office & Supply Management

• Monitor and order office supplies as needed

Conference Room Coordination

• Manage scheduling for conference rooms
• Prepare rooms for meetings, including refreshments
• Coordinate with staff to resolve scheduling conflicts

Miscellaneous Duties

• Monitor printers/copiers and coordinate maintenance or repairs
• Run occasional errands (e.g., document delivery)

Qualifications

• Strong interpersonal and communication skills
• Highly organized with strong attention to detail
• Proficient in Microsoft Office (Outlook, Word)
• Ability to multitask in a fast-paced environment
• Prior receptionist or administrative experience preferred (not required)
• Willingness to learn billing software (training provided)

How to Apply

Please submit your resume to chrc511@kellyservices.com