Executive Administrative Assistant

Job Title: Executive - Administrative Assistant to Director, US

Location: New York, NY (Manhattan)

Hybrid work schedule - 3 days in office

Salary: $70,000 – $75,000 annually

Email Resumes To: CHRC511@kellyservices.com

Kelly Services is seeking a highly organized and proactive Administrative Assistant to Director to support a senior executive in a fast-paced, business-focused environment. This role combines high-level administrative support with exposure to business development, market research, and stakeholder engagement.

The ideal candidate is detail-oriented, analytical, and confident interacting with senior-level professionals, with the ability to manage multiple priorities independently.

Key experience for this position is heavy calendar scheduling meeting and travel - international travel arrangements

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate complex calendars, meetings, and travel arrangements
• Secure meetings and prepare detailed meeting briefs using research and internal resources
• Coordinate meeting logistics and track follow-ups and action items
• Draft internal meeting minutes and client-facing reports
• Support travel planning, expense reporting, and administrative processes

Office Operations

• Maintain a professional and organized office environment
• Manage office supplies, assets, and vendor relationships
• Liaise with internal and external stakeholders on facilities, HR, and operational matters
• Process financial transactions, analyze expenses, and recommend cost-saving measures
• Assist with budget tracking and planning
• Support procurement, vendor management, and business continuity initiatives

Market Research & Business Support

• Conduct online research on companies, industries, and market trends
• Identify and track potential business leads and stakeholder contacts
• Support business development and relationship-building initiatives
• Assist with event coordination, reporting, and data analysis
• Develop insights to support engagement strategies and outreach efforts

Qualifications

Skills

• Excellent written and verbal communication skills
• Strong analytical and research capabilities
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with Salesforce, LinkedIn, or similar tools preferred
• Ability to interact professionally with senior executives and stakeholders

Experience

• 3–5 years of administrative or executive support experience preferred
• Experience in business operations, sales support, or marketing is a plus
• Exposure to international business environments is a plus but not required

Key Attributes

• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proactive, self-motivated, and able to work independently
• Strong problem-solving skills and adaptability
• Collaborative team player with a positive attitude
• Interest in business, market trends, and continuous learning

Interviews are happening NOW

Email Resumes To: CHRC511@kellyservices.com