Administrative Assistant - South Patrol Division

TITLE: Administrative Assistant III, Patrol Division Administrative Assistant

ELEMENT OF ASSIGNMENT: South Patrol Division

PAY RANGE: 50

STARTING MONTHLY SALARY: $3,428

VACANCY STATUS: Vacant

EXPIRATION DATE: August 26, 2025

Requirements

To perform a variety of moderately complex work assignments, compile statistics, and develop information

for reports. Assist others in locating information and in the implementation of new programs, systems, and

procedures.

Essential Job Functions: (Functions essential to attaining job objectives.)

• Maintain personnel confidential files and other department records through filing, indexing, crossreferencing and purging. Process paperwork and correspondence, memorandums and reports. Edit
  
  

drafts and provide clerical services to element and department members.

• Provide staff assistance to the assigned element, which may include assisting users in the operation
  
  

of personal computers and managing computerized tracking systems. May assist in preparation of

department-related banquets, ceremonies, and luncheons.

• Handle a variety of moderately complex clerical and administrative tasks as required by the
  
  

element, which includes: day-to-day administrative tasks, such as answering phones, tracking mail,

ordering supplies, timekeeping duties (i.e. verify and calculate payroll forms for accuracy),

scheduling the Community Room/Training Room, and forwarding/filing documents. Day-to-day

administrative tasks may also include assisting with front desk duties.

The Kansas City Missouri Police Department employment practices are designed to hire, promote, and assign

members without discrimination on the basis of race, color, national origin, limited English proficiency, sex,

sexual orientation, gender identity, age, religion, disability, or low-income level.

• Must have strong written and oral communication skills; interpersonal skills; and a commitment to
  
  

teamwork, flexibility, dependability, creativity and adaptability.

• Respond to internal and external inquiries, and other requests for information.
• Maintain reliable and predictable attendance. May be required to work flexible hours.
• Perform related duties as required.
• This class specification should not be interpreted as all inclusive. It is intended to identify the
  
  

essential functions and requirements of this job. Incumbents may be requested to perform jobrelated responsibilities and tasks other than those stated in this specification. Any essential

function or requirement of this class will be evaluated as necessary should an

incumbent/applicant be unable to perform the function or requirement due to a disability as

defined by the Americans with Disabilities Act (ADA) as amended by the Amendments Act of

2008 (ADAAA); and the Missouri Human Rights Act (MHRA).

Job Standards: (Minimum qualifications needed to perform essential functions.)

To successfully perform the essential functions of this position, the incumbent must possess a high school

diploma or equivalent and be knowledgeable in administration and maintenance of office automation

programs, current office equipment and English grammar. The individual must possess strong

organizational and communication skills. Independent judgment, initiative, and attention to detail are

essential.

Physical Requirements: This position is primarily sedentary and the incumbent may be required to sit for

long periods of time. Other physical requirements associated with filing; lifting up to 20 lbs. occasionally,

bending, stooping, and kneeling.

Job Location: (Place where work is performed.)

This position operates in a standard office environment 100% of the time.

Equipment: (Machines, devices, tools, etc., used in job performance.)

Personal computer

Copier/Scanner/Fax

Calculator

Standard Office Equipment