What are the responsibilities and job description for the Personal/Executive Assistant to CEO/Founder position at JW Michaels & Co.?
Executive Assistant to CEO (Hybrid)
Location: New York, NY
Schedule: Hybrid – 3 days in office flexibility required
Compensation: $130K – $180K bonus (DOE)
Overview
A dynamic and fast-paced financial services firm is seeking a highly polished Executive Assistant to support the CEO. This role will blend traditional executive support with personal assistant responsibilities, requiring a proactive, detail-oriented professional who thrives in a high-touch, high-visibility environment.
The CEO maintains a demanding professional schedule alongside an active social and personal calendar, and this individual will play a critical role in ensuring seamless coordination across both. The ideal candidate is resourceful, discreet, and able to anticipate needs before they arise.
Key Responsibilities
Executive Support
- Manage a complex and ever-changing calendar, including internal meetings, client engagements, and board interactions
- Coordinate domestic and international travel, including detailed itineraries
- Prepare meeting materials, agendas, and assist with follow-ups
- Act as a liaison between the CEO and internal teams, clients, and external stakeholders
- Handle confidential communications with professionalism and discretion
Personal / Lifestyle Support
- Manage personal calendar, including social engagements, dinners, events, and travel
- Secure reservations at top restaurants, coordinate event attendance, and manage invitations
- Oversee personal errands, gifting, and ad hoc requests
- Assist with planning personal travel and weekend logistics
- Coordinate with household staff, vendors, or other assistants as needed
Qualifications
- 5 years of experience supporting a C-level executive, ideally within finance, private equity, or investment environments
- Experience managing both professional and personal responsibilities for an executive
- Strong understanding of NYC lifestyle, dining, and social landscape
- Exceptional organizational skills and attention to detail
- Ability to operate with a high level of discretion and confidentiality
- Strong communication skills and executive presence
- Highly responsive, flexible, and able to manage competing priorities
What We’re Looking For
- A true gatekeeper and partner to the CEO
- Someone who is proactive, not reactive
- Comfortable operating in a fast-paced, high-expectation environment
- Polished, professional, and able to interact with high-profile individuals
Benefits
- Competitive compensation bonus
- Health, dental, and vision benefits
- Hybrid flexibility (3 days in office)
- Opportunity to work closely with a high-profile CEO
Salary : $130,000 - $180,000