Sr. Legal Contracts Administrator

Who We Are

JPS Health Network is a $950 million, tax-supported healthcare system in North Texas. Licensed for 582 beds, the network features over 25 locations across Tarrant County, with John Peter Smith Hospital a Level I Trauma Center, Tarrant County's only psychiatric emergency center, and the largest hospital-based family medical residency program in the nation. The health network employs more than 7,200 people.

Acclaim Multispecialty Group is the medical practice group featuring over 300 providers serving JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim Multispecialty Group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance

outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

Why JPS?

We're More Than a Hospital. We're 7,200 Of The Most Dedicated People You Could Ever Meet. Our Goal Is To Make Sure The People Of Our Community Get The Care They Need And Deserve. As Community Stewards, We Abide By Three Rules Of The Road

• Own it. Everyone who wears the JPS badge contributes to our journey to excellence.
• Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.
• Don't be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion - key components of our everyday experience at JPS.
  
  

When working here, you're surrounded by passion, diversity, and dedication. We look forward to meeting you!

For more information, visit www.jpshealthnet.org .

To view all job vacancies, visit www.jpshealthnet.org , www.jpshealthnet.org/careers , or www.teamacclaim.org .

Job Title

Sr. Legal Contracts Administrator

Requisition Number

43463

Employment Type

Full Time

Division

LEGAL

Compensation Type

Salaried

Job Category

Business / Professional

Hours Worked

8:00AM - 5:00PM

Location:

JPOC 1350

Shift Worked

Day

Job Description

Job Summary: The Senior Legal Contracts Administrator is responsible for overseeing and managing the contract process within the legal department. This includes drafting, reviewing, negotiating, and executing contracts, while ensuring compliance with legal requirements, and managing contract databases. This role provides mentorship and support to other Contract Administrators and works closely with legal counsel to ensure that contracts are legally binding and in the best interest of the organization.

Essential Job Functions & Accountabilities

• Works closely with internal stakeholders to evaluate business requirements, investigates industry solutions and pricing structures, while partnering with Contract Owners to identify the most suitable acquisition strategy, such as GPO, RFP, Request for Quotes, or other.
• Collaborates with department leaders to assess products and services, and manages bulk purchases to optimize purchasing power, where appropriate.
• Oversees and manages the negotiation, execution, and compliance of contracts across multiple departments, including Graduate Medical Education (GME), research initiatives, real estate transactions, foundation grants, construction projects, and referral sources.
• Leverages all available information, including stakeholder input, to prepare comprehensive Scopes of Work for RFPs and negotiates favorable, compliant contract terms with vendors.
• Identifies and collaborates with internal teams to address complex problems, such as terminations and intricate contractual issues, using job knowledge, reference materials, advanced analysis, and legal counsel as fitting.
• Manages assigned contracts to ensure internal compliance with terms, conditions, policies, and procedures, while adhering to acquisition processes and meeting state and local guidelines.
• Conducts document audits, special projects, analyses, and investigations as needed.
• Collaborates with Contract Owners and Supply Chain to track and report cost savings, process improvements and ensure negotiated pricing agreements are properly documented in the accounting systems.
• Works with all levels of District staff to establish and maintain an effective contract lifecycle management structure, from inception through contract reconciliation in accounts payable.
• Handles RFP template completion, ensuring accuracy of all related documentation, while serving as a resource for other departments. Assists in developing RFP specifications, evaluates quotes and bids, and provides award recommendations that align with the organization's best interests.
• Monitors vendor performance, initiates corrective actions within legal parameters, and resolves nonperformance or contractual issues, while providing guidance to departments on solicitation specifications, ethical concerns, vendor management, and contract interpretation/administration.
• Establishes evaluation criteria, pricing structures, and negotiation strategies for competitive negotiations.
• Chairs RFP evaluation committees, facilitates sessions, evaluates proposals, conducts competitive negotiations, and recommends contract awards, preparing necessary submissions to legal.
• Assists in preparing and reviewing documents required for Board approval of contracts.
• Recommends updates to unit or sub-unit policies and supports initiatives aimed at improving efficiency.
• Trains and mentors team members to ensure adherence to proper procedures and best practices.
• Job description is not an all-inclusive list of duties and may be subject to change with or without notice. Staff are expected to perform other duties as assigned.
  
  

Qualifications

Required Qualifications:

• Bachelor’s degree in Business, Finance, or a related field from an accredited college or university.
• 4 plus years of experience in contract management as a contract negotiator or related experience.
  
  

Preferred Qualifications:

• Contracting experience in a complex environment of a large or a multi-hospital system.
  
  

Location Address:

1350 S. Main Street

Fort Worth, Texas, 76104

United States