Payroll Accounting Supervisor

Description

Position Overview:

Under the direction of the Senior Human Resources Manager, the Payroll Accounting Supervisor supports multiple divisions and oversees the daily operations of payroll processing and related general accounting duties. This role manages payroll accounting functions, maintains payroll-related financial records, and partners with HR, Finance, and external auditors to support internal controls and reporting requirements. The position is part of a knowledgeable, flexible, and enjoyable HR team that works closely with all aspects of the organization. This is a supervisory position.

Responsibilities:

Payroll Management:

· Supervise and process employee payroll information, ensuring accurate and timely payment is made to employees for each payroll period.

· Ensure compliance with wage, hour, tax, and benefit laws and regulations.

· Review and approve payroll reports, reconciliations, and adjustments.

· Manage garnishments, deductions, and employee time/attendance records

· Files required documents and reports according to the Company’s and state and federal payroll guidelines (i.e., W-2s, garnishments, etc.)

· Makes recommendations to support new processes or improve current processes

· Prepares training materials, guides, and documentation when needed

· Responds to payroll questions and concerns of employees, researching records and involving other resources/staff as needed.

Accounting Oversight:

· Oversee general ledger entries, payroll journal postings, and account reconciliations. 

· Support the finance teams with month-end and year-end close processes, ensuring the accurate recording of payroll and benefit costs.

· Prepare reports for management and external stakeholders as required.

Compliance and Reporting:

· Ensure adherence to federal, state, and local payroll tax regulations

· Coordinate with auditors and provide necessary payroll and accounting documentation

· Maintain confidentiality of employee records and sensitive financial data

· Keeps current with HR payroll policies and public policy changes affecting payroll rules and guidelines; provides input to policies and procedures for payroll processing.

· Builds professional Excel reports from payroll reporting software

Leadership and Team Development:

· Supervise and train payroll staff, providing coaching and feedback

· Develop efficient processes and recommend system enhancements

· Foster a culture of accuracy, accountability, and continuous improvement

Marginal Job Functions:

· Other projects as needed.

Requirements

Education:

· Associate's degree in Accounting, Finance, or a related degree required, bachelor’s degree preferred 

· Combination of education and experience 

· Additional consideration given for Certified Payroll Professional certification (CPP)

Experience:

· Minimum of six years of experience with processing payroll for a multi-state employer

· Experience with computerized payroll systems and HRIS systems, Paylocity experience a plus

· Experience with Local, State, and Federal pay and taxation regulations

Other Requirements:

· Advanced knowledge of standard payroll concepts, practices, and procedures is required

· A thorough understanding of general accounting, payroll regulations, and compliance requirements is required

· Expert Excel skills

· Excellent analytical, organizational, and problem-solving skills

· Exceptional attention to detail, meeting deadlines, and providing a high level of customer service

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:

· Health & Dental Insurance

· Company paid Life Insurance

· 401(k)

· Paid Time Off benefits

· Product discounts

· Wellness programs