IP Client Administrator

Location: Boston, MA; New York, NY; or Washington, DC | Hybrid or Remote depending on location

Salary Range: $91,000-$101,300

Schedule: Full-time | Monday-Friday

Job Overview

Our client, a leader in the intellectual property industry, seeks an experienced IP Client Administrator (Patent) to support its growing patent prosecution practice. This role requires exceptional communication, organization, and attention to detail to ensure client satisfaction and operational efficiency. As a key team member, you’ll prepare legal documents, manage patent prosecution dockets, maintain data integrity, and serve as the liaison between clients, attorneys, and firm personnel. You’ll work independently while collaborating across teams to deliver excellent client service.

Qualifications & Skills

• Bachelor’s degree preferred.
• Minimum 3–6 years of patent prosecution experience, ideally in a law firm environment.
• Comprehensive knowledge of domestic patent procedures, terminology, and USPTO filing requirements.
• Strong written and verbal communication skills, with the ability to explain complex information clearly.
• Exceptional organizational skills and attention to detail.
• Demonstrated problem-solving and critical thinking abilities.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and IP management software.
• Proven ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Reliable, punctual, and adaptable to changing priorities.
• Ability to maintain confidentiality and professionalism at all times.

Key Responsibilities

• Build and maintain strong relationships with assigned clients, ensuring efficient communication and support.
• Prepare and file domestic patent prosecution documents and correspondence with the USPTO.
• Manage and organize client dockets in compliance with firm procedures.
• Review and process incoming correspondence, emails, and client instructions.
• Maintain accurate and organized electronic IP files.
• Develop, implement, and update standard operating procedures and client data reference materials.
• Identify opportunities to improve workflow efficiency and client satisfaction.
• Provide training and guidance to internal team members on client-specific processes.
• Collaborate across departments to ensure timely and high-quality deliverables.
• Research and retrieve information using firm databases, the MPEP, and other legal resources.
• Participate in system testing, pilot programs, and process improvement initiatives.
• Support supervisors and firm leadership with special projects as needed.

Apply today!

If you’re a detail-driven professional with a passion for patent prosecution and client service excellence, we’d love to hear from you. Apply today to join a dynamic team that values accuracy, innovation, and growth.

Founded in 1969, JOHNLEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHNLEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.