Senior Contracts Administrator, GWAC & IDIQ Programs

• Support day-to-day administration of GWAC and IDIQ contract vehicles, including modification preparation, option-year documentation, and routine administrative activities.
• Assist with contract reporting requirements, including GSA Industrial Funding Fee reporting, teaming agreements, and state and local government contract programs.
• Help sales teams effectively leverage the available federal contract portfolio while supporting compliant and profitable revenue growth.
• Develop and maintain training materials, reference guides, and resources covering GWAC/IDIQ ordering, pricing, and compliance procedures.
• Assist with task-order capture activities by assembling required materials and coordinating logistics for proposal teams.
• Maintain tracking logs covering contract utilization, revenue activity, task-order activity, funding, ceilings, and upcoming compliance deadlines.
• Serve as a central coordination point between contract vehicle operations, sales, capture, proposals, program teams, and other internal stakeholders.
• Support onboarding, documentation, and administrative setup as the federal contract portfolio expands.
• Maintain GSA catalog and pricing information, validating updates against source documentation to ensure accuracy and audit readiness.
• Review quotes submitted through GSA eBuy and other ordering platforms for compliance with applicable contract terms before final approval.
• Support product additions, SIN additions, labor category updates, letters of supply, and other GSA documentation requirements.
• Track compliance obligations related to the Trade Agreements Act, Price Reductions Clause, and Industrial Funding Fee reporting.
• Prepare and organize documentation for GSA audits, Contractor Assessment Visits, and other compliance reviews.
• Support NASA SEWP administration by tracking performance metrics, compliance requirements, modification requests, catalog updates, technology refreshes, and competitive pricing.
• Coordinate routine communications and reporting with relevant program offices and contracting personnel.
• Monitor MDA SHIELD IDIQ task-order opportunities and route relevant information to capture and proposal teams.
• Track compliance with MDA-specific requirements, security provisions, and applicable DFARS clauses.
• Assist with responses to data calls, contracting-officer requests, and program-office documentation requirements.
• Monitor task-order funding and contract-ceiling utilization, identifying discrepancies and escalating them appropriately.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, or a related field; equivalent professional experience may be considered.
• At least 3 years of experience in contract administration, program administration, federal contracts support, or a closely related function.
• Strong organizational skills and proven ability to manage multiple documentation requirements, deadlines, and compliance activities with a high level of accuracy.
• Strong proficiency in Microsoft Office, particularly Excel, along with experience using contract management, reporting, or tracking tools.
• Comfortable working with data tracking, reporting, pricing information, catalog data, and basic analysis.
• Strong written and verbal communication skills, with the ability to coordinate effectively with internal teams and external government stakeholders.
• Ability to work independently, prioritize competing tasks, and maintain accuracy in a deadline-driven environment.
• Familiarity with federal contract administration principles and the ability to interpret and follow contractual requirements.
• Experience supporting GSA MAS and/or NASA SEWP contract vehicles is highly valued.
• Working knowledge of the Federal Acquisition Regulation (FAR) and government contracting fundamentals is preferred.
• Familiarity with GSA eBuy, GSA Advantage, SEWP ordering platforms, or similar government procurement systems is an advantage.
• Strong attention to detail and a proactive approach to identifying discrepancies, compliance risks, and missing documentation.
• Ability to collaborate across sales, capture, proposals, program management, and operational teams.

Benefits

• Fully remote work arrangement.
• Full-time schedule of approximately 40 hours per week.
• Work aligned with standard U.S. Eastern Time business hours.
• Minimal travel requirements.
• Opportunity to gain hands-on experience with major U.S. federal contract vehicles, including GWAC, IDIQ, GSA MAS, NASA SEWP, and MDA SHIELD.
• Exposure to federal procurement, compliance, reporting, pricing, catalog management, and task-order processes.
• Opportunity to work closely with sales, capture, proposal, and program management teams.
• Strong opportunity to deepen government contracting expertise and progress toward a broader program management career path.
• Computer-based role with a collaborative virtual working environment.