GMC TEMPORARY HELP - ADMIN

May include;  

• Perform general office duties; provide administrative / sales service for both internal/external customers  

• Manage contact lists including phone and email  

• Create, update and maintain electronic and hard copy documents/files  

• Process invoices, A/P vouchers and expenses reports  

• Prepare documents, filing and other general offices duties as required.  

• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail  

• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution  

• Set and confirm appointments; schedule and coordinate meetings, conferences, etc.   

• Generate, analyze and deliver various reports as required  

• Assist with travel arrangements as needed  

• Order and maintain supplies including office supplies, business cards, etc.  

• Perform additional projects/duties to support ongoing business needs.  

• Possesses a broad theoretical job knowledge typically obtained through advanced education   

• Has no discretion to vary from established procedures by performing structured work assignments   

• Work is closely supervised   

• Problems faced are not typically difficult nor complex   

• Explains facts, policies and practices related to job area   

• Effective and high quality Customer Service/Relationship management skills via walk-ins, phone, and email  

• Ability to effectively establish positive professional working relationships with internal, external customers and employees  

• Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications  

• Professional verbal and written communication skills including questioning and listening skills  

• High level of attention to detail and accuracy; effective problem solving skills  

• Ability to multi task and work independently with little supervision  

• Strong organizational and time management skills including effective prioritization skills  

• Ability to use discretion and handle sensitive confidential information  

• Positive, professional attitude, with ability to diffuse negative situations  

• Professionalism – patience, poise and tact  

• Displays confidence and control at all times   

• Ability to thrive in a faced paced, constantly changing environment  

• Ability to apply strong work ethics and integrity on the job   

• 2 years of customer service / administrative experience  

• High School diploma or GED equivalent  

No 

Must be able to perform essential responsibilities with or without reasonable accommodations 

Department Supervisor/Manager