What are the responsibilities and job description for the GMC TEMPORARY HELP - ADMIN position at DAIKIN TMI HOLDINGS LLC?
May include;
- Perform general office duties; provide administrative / sales service for both internal/external customers
- Manage contact lists including phone and email
- Create, update and maintain electronic and hard copy documents/files
- Process invoices, A/P vouchers and expenses reports
- Prepare documents, filing and other general offices duties as required.
- Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
- Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
- Set and confirm appointments; schedule and coordinate meetings, conferences, etc.
- Generate, analyze and deliver various reports as required
- Assist with travel arrangements as needed
- Order and maintain supplies including office supplies, business cards, etc.
- Perform additional projects/duties to support ongoing business needs.
- Possesses a broad theoretical job knowledge typically obtained through advanced education
- Has no discretion to vary from established procedures by performing structured work assignments
- Work is closely supervised
- Problems faced are not typically difficult nor complex
- Explains facts, policies and practices related to job area
- Effective and high quality Customer Service/Relationship management skills via walk-ins, phone, and email
- Ability to effectively establish positive professional working relationships with internal, external customers and employees
- Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
- Professional verbal and written communication skills including questioning and listening skills
- High level of attention to detail and accuracy; effective problem solving skills
- Ability to multi task and work independently with little supervision
- Strong organizational and time management skills including effective prioritization skills
- Ability to use discretion and handle sensitive confidential information
- Positive, professional attitude, with ability to diffuse negative situations
- Professionalism – patience, poise and tact
- Displays confidence and control at all times
- Ability to thrive in a faced paced, constantly changing environment
- Ability to apply strong work ethics and integrity on the job
- 2 years of customer service / administrative experience
- High School diploma or GED equivalent
No
Must be able to perform essential responsibilities with or without reasonable accommodations
Department Supervisor/Manager