What are the responsibilities and job description for the Document Control Clerks position at Jefferson Solutions Group?
Job Description
Jefferson is proactively seeking data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Document Control Clerk s data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb to support a n anticipated contract.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb This role will be data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb R e mote or Hybrid data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb depending on the needs of the client, with onsite performance in Washington , DC data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb .
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb The annual salary is negotiable . Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Responsibilities:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Work jointly with agency direct hire personnel to post commercial invoices, Intra-Governmental Payment and Collection (IPAC) transactions, payroll transactions, determine appropriateness for payment, obtain administrative approvals, route documents for ultimate payment.
Log vouchers into the Phoenix accounting system to provide document tracking for invoices.
Disseminat e and track vouchers routed through ASIST to project officers for administrative approvals .
Input critical voucher information into Phoenix, as applicable, to permit ultimate payment. Data includes arrival dates, discount dates, invoice amount, periods covered, etc.
Identify and communicat e deficiencies in invoice submissions by vendors and employees. data-contrast="none" lang="EN" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Support the review, analysis, and negotiation of provisional and final indirect cost rate proposals, ensuring allowability, allocability, and reasonableness in accordance with federal cost principles.
Prepare negotiation objectives and conduct in-depth cost/price analyses, including review of expense pools, allocation bases, and business volume forecasts.
Maintain indirect cost rate official files; ensure accuracy and completeness of documentation in agency systems.
Coordinate with auditors, legal counsel, and other functional specialists to resolve audit findings and recommendations related to indirect costs.
Provide technical guidance to COs and AOs on indirect cost rate application and compliance.
Monitor provisional indirect rate performance, perform trend analysis, and recommend adjustments as needed.
Support policy development and interpretation on cost principles, indirect rates, an d related areas.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Required Qualifications:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb High School Diploma or GED
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb A minimum of 3 years of direct experience supporting a USG Department or Agency receiving, controlling, and inputting vital information from the invoice to permit ultimate payment .
Strong organizational, interpersonal, communication, writing, and analytical skills to effectively interact with program and contracting officials.
Attention to detail, high standards of excellence and commitment to perform and execute all project activities successfully.
Candidates must be eligible to obtain a Public Trust clearance.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Benefit Overview:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Health Benefits; Medical, Dental, Vision
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Retirement Plan Match
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Competitive Annual Leave Package
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Education Reimbursement
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Basic and Voluntary Life Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Disability Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Cafeteria Plan
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Employee Assistance Program (EAP)
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Domestic and Global Health Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Floating Holidays
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Wellness Program
,
About Jefferson Solutions Group
Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.
Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email: HR@jeffersonsg.com
Jefferson is proactively seeking data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Document Control Clerk s data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb to support a n anticipated contract.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb This role will be data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb R e mote or Hybrid data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb depending on the needs of the client, with onsite performance in Washington , DC data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb .
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb The annual salary is negotiable . Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you’ll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Responsibilities:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Work jointly with agency direct hire personnel to post commercial invoices, Intra-Governmental Payment and Collection (IPAC) transactions, payroll transactions, determine appropriateness for payment, obtain administrative approvals, route documents for ultimate payment.
Log vouchers into the Phoenix accounting system to provide document tracking for invoices.
Disseminat e and track vouchers routed through ASIST to project officers for administrative approvals .
Input critical voucher information into Phoenix, as applicable, to permit ultimate payment. Data includes arrival dates, discount dates, invoice amount, periods covered, etc.
Identify and communicat e deficiencies in invoice submissions by vendors and employees. data-contrast="none" lang="EN" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Support the review, analysis, and negotiation of provisional and final indirect cost rate proposals, ensuring allowability, allocability, and reasonableness in accordance with federal cost principles.
Prepare negotiation objectives and conduct in-depth cost/price analyses, including review of expense pools, allocation bases, and business volume forecasts.
Maintain indirect cost rate official files; ensure accuracy and completeness of documentation in agency systems.
Coordinate with auditors, legal counsel, and other functional specialists to resolve audit findings and recommendations related to indirect costs.
Provide technical guidance to COs and AOs on indirect cost rate application and compliance.
Monitor provisional indirect rate performance, perform trend analysis, and recommend adjustments as needed.
Support policy development and interpretation on cost principles, indirect rates, an d related areas.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Required Qualifications:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb High School Diploma or GED
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb A minimum of 3 years of direct experience supporting a USG Department or Agency receiving, controlling, and inputting vital information from the invoice to permit ultimate payment .
Strong organizational, interpersonal, communication, writing, and analytical skills to effectively interact with program and contracting officials.
Attention to detail, high standards of excellence and commitment to perform and execute all project activities successfully.
Candidates must be eligible to obtain a Public Trust clearance.
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Benefit Overview:
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Health Benefits; Medical, Dental, Vision
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Retirement Plan Match
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Competitive Annual Leave Package
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Education Reimbursement
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Basic and Voluntary Life Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Disability Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Cafeteria Plan
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Employee Assistance Program (EAP)
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Domestic and Global Health Insurance
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Floating Holidays
data-contrast="none" lang="EN-US" style='-webkit-user-drag: none; -webkit-tap-highlight-color: transparent; margin: 0pxpadding: 0pxuser-select: text; font-variant-ligatures: none !important; color: rgb Wellness Program
,
About Jefferson Solutions Group
Jefferson Solutions Group is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability status, or any other characteristic protected by federal, state or local laws.
Jefferson Solutions Group is committed to providing opportunity for all qualified individuals. As part of this commitment, Jefferson will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the Human Resources Department at (202) 626-8550 via email: HR@jeffersonsg.com