Human Resources Generalist, 261 days

JEFFERSON COUNTY SCHOOLS Job Description

POSITION: Human Resources Generalist

IMMEDIATE SUPERVISOR: Chief Human Resources Officer

FLSA STATUS: Exempt

EMPLOYMENT TERM: Minimum 200 days annually, pursuant to WV Code §18-5-45; extended employment terms may be established by JCBOE. The employment term for this position is 261 days.

SALARY: Pursuant to WV Code §18A-4-2, in accordance with Jefferson County Schools’ Teacher Salary Scale, commensurate with experience and education level

EVALUATION: Performance in this position will be evaluated by the Chief Human Resources Officer and in accordance with WV State Code §18A-2-12, WV State Board Policy 5310, and JCBOE Evaluation Policy

JOB SUMMARY: The Human Resources Generalist will support the implementation of a progressive Human Resources Department in the day-to-day operations, planning, organization, and control of efficient processes that provides the maximum onboarding and employment benefit to Jefferson County Schools’ teachers, administrators, and support staff. This position will ensure timely execution of various processes while maintaining a focus on compliance and provide status updates to hiring and employee programs. This is a professional, salaried position.  

MAJOR POSITION RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Maintains the financial responsibilities of the department to include HR budgeting, billing transactions, and invoices; tuition reimbursement program; employee referral program; and licensure/certification transactions and billing.
• Designs, leads, updates, and implements new hire onboarding for all employees. Collaborates with the Professional Development Coordinator for the purposes of creating and managing orientation programs for all employment groups.
• Manages the onboarding process and executes TalentEd forms and workflows for new hiring documents. Ensures that all new hire documents are submitted timely.
• Works with other departments/principals to execute, schedule, and understand onboarding activities and processes, which also includes central office onboarding needs
• Supports service hiring with testing, interviews, background checks and hiring process and steps.
• Responsible for the electronic personnel file ensuring maintenance of all employment files including credentials, salary, transfers, teaching certificates, and new hire forms are complete and accurate.
• Responsible for assisting with walk-in traffic, responding to questions, and serving as a point of contact for such traffic
• Follows through on all Jefferson County Board meeting agenda items as they relate to employment changes, additions, separations, etc.
• Assists with the leadership and coordination of human resources special events to include orientations, job fairs, or related workshops.
• Understands the interview process for administrative and central office support positions, and oversees interview materials and scheduling.
• Manages and processes service college credits submissions and notifications, as well as assist employees with questions.
• Manages all aspects of tuition reimbursement at federal, state, and county level, especially dealing with, but not limited to, critical need areas if applicable
• Maintains all aspects of reimbursements for testing required, especially for, but not limited to, certification in areas deemed critical need if applicable
• Maintains, updates and administers employment reports from WVEIS/HMS/EMS
• Compiles statistical data reports and analyzes information for HR decisions.
• Reports to the CHRO any issues, conditions, and needs of the HR Department
• Maintains confidentiality, unquestionable integrity
• Coordinates HR website information to be organized, updated, and informative
• Can produce accurate work with frequent interruptions and manage competing priorities simultaneously.
• Establishes and maintains effective at work relationships with all Jefferson County Schools’ employees
• Assists with coordination of any employment training and staff development logistics for JCS
• Maintains the Seniority Lists for all classifications of service personnel both regular and substitute. Maintains the Seniority list for all professional employees

• Maintains the utmost confidentiality in dealing with employee records and departmental related issues.
• Complies with State Law and County policies and regulations
• Adheres to high ethical standards and AASPA’s Standards for Personnel Administration.

• Other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s Degree required. BA in HR, business administration, finance, public administration or school administration strongly preferred.   Three years Human Resources experience in a support role or in one of many HR fields strongly preferred.  
• Ability to understand human resource management
• Ability to positively and professionally interact with staff individually or in groups of various sizes
• Ability to interact with the public, staff, and administrators in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resources, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level of client service, written and verbal communication skills, strong decision-making and attention to detail are critically important.
• Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate; Meet the qualifications outlined in WV Code §18A-3-2a.
• Possesses knowledge of the principles, practices, and current issues involved with conducting onboarding and staffing initiatives.
• Possesses a thorough knowledge of state and federal employment laws.
• Must possess excellent interpersonal and written/verbal communication skills.
• Must be proficient and efficient in use of various technology skills and programs.
• Must possess the ability to establish and maintain effective working relationships with employees, administrators, applicants, office staff and the public; and work collaboratively in a consulting role with all stakeholders.
• Demonstrated ability as a self-starter with little need for constant supervision or direction
• Possess strong analytical, organizational, and customer service skills
• Experience with the operation of computers and software; and ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents 

PHYSICAL/MENTAL REQUIREMENTS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Must have the ability to sit or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels; speak in audible tones so that others may understand; physical agility to lift up to 25 pounds to shoulder height; to bend, stoop, climb stairs, walk and reach overhead. Must have the ability to deal with challenging situations problem solve, prioritize tasks, create and maintain a professional work environment, and be flexible enough to deal with daily challenges of the system and the size of the position. Therefore, must have the ability to maintain emotional control under stress.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment. The noise level in the work environment is usually moderate.

Some travel and overnight stays may be required with this position.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.