Office Assistant/HR Coordinator - Freelance

Job Title: Office Assistant/HR CoordinatorCompany: Bridal/Eveningwear Dress CompanyLocation: Milipitas, CADuration: 3-4 months, 5 Days a week on siteRate: $23-25/hr*Hourly rate is commensurate with experience and is an estimated range provided by Workgenius.The Office Assistant is responsible for ensuring the smooth and efficient running of our company’s office and HR department. This role will focus on maintaining a welcoming environment and ensuring that team members have the tools required to perform their work effectively. Responsibilities and Duties:● Greet visitors and direct them to the appropriate personnel● Assist customers with on-site order pickups and returns● Daily mail correspondence pickup and forwarding● Receive and distribute incoming office deliveries● Assist with monthly event planning, including company events, employee birthdays, and summer activities.● Maintain the office space in clean and orderly manner● Responsible for tracking delivery and maintaining stock of snacks and supplies for the Milpitas Warehouse.● Collaborate with the Research and Development team to manage the intake and distribution of dresses and accessories from our Try-On Program.● Ensure that conference rooms and shared spaces are well-maintained, organized, and ready for use.● Maintain and submit receipts for purchases on a monthly basis● Support new employee onboarding and prepare all new hire paperwork● Archive employee files for offboarding● Assist with conducting safety walks of the warehouse● Assist with maintaining the dress displays in the Warehouse Lobby● Act as the point of contact and coordinate with vendors● Providing basic computer support to the warehouse team● Translation support for Warehouse staff and HR● Act in a confidential capacity handling sensitive information● Other duties as assigned.Note: These duties are intended to describe the general nature and level of work performed and are not exhaustive. The company reserves the right to modify duties and responsibilities as business needs evolve.Qualifications:● An Associate’s degree is preferred and at least 2 years of experience as an administrative assistant or any similar combination of education and experience is preferred.● Prior HR and Customer Service experience is a plus● Excellent communication skills – verbal and written● Prior experience with Mac and Windows products● Experience with Microsoft Office, Google Apps, ADP preferred● High attention to detail and demonstrated meticulous organization skills● Excellent interpersonal skills with the ability to manage sensitive and confidential situations● Excellent time management skills and ability to multitask and prioritize work● Fluency in Spanish and English is required.

Salary : $23 - $25