Administrative Assistant

Job Title: Staff Assistant

Pay Rate: $25/hr (W2)

Duration: 3 Months

Location: Boston, MA – Longwood Area

Mode of Work: 100% Onsite

Work Schedule: 1st shift – 35 hours/week

General Statement of Duties:

We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities.

Key Responsibilities:

• Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries.
• Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership.
• Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents.
• Organize and maintain electronic and paper files for easy accessibility.
• Assist with travel arrangements, including booking and expense reporting.
• Order and monitor office supplies and equipment.
• Support planning and execution of office events, meetings, and workshops.
• Perform data entry, maintain databases, and prepare basic spreadsheets or presentations.
• Assist with onboarding new staff, including preparing materials and coordinating orientation schedules.
• Handle sensitive information with confidentiality and professionalism.
• Perform other related duties as assigned.

Required Qualifications:

• High school diploma or equivalent; 3 years of related experience (education beyond high school may count toward experience).
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and as part of a team.
• Commitment to confidentiality and discretion.
• Ability to successfully pass a background check.

Working Conditions:

• May be required to sit and/or stand for long periods.
• Occasional overtime may be required.