What are the responsibilities and job description for the Document Control Specialist II position at Integra Mission Critical LLC?
Position Overview:
The Document Control Specialist II supports the company’s quality and engineering functions by maintaining accurate control, organization, and distribution of technical and supplier documentation. This role ensures that documentation complies with company standards, customer requirements, and regulatory guidelines while supporting day-to-day operations within the document control system.
Key Responsibilities:
- Collect, review, and organize project, supplier, and internal documentation (e.g., drawings, MTRs, COCs, WPS/PQRs, ITPs).
- Ensure all received documents meet formatting and traceability requirements before routing for approval.
- Upload, classify, and maintain controlled documents within electronic document management systems (SharePoint, ERP, or equivalent).
- Track revision history and maintain logs of document submissions and approvals.
- Assist with document requests during audits and project reviews.
- Coordinate with internal teams and suppliers to resolve documentation errors or omissions.
- Support the implementation of document control procedures and training across departments.
- Adhere to company quality and safety policies at all times.
- Perform other duties as assigned.
Qualifications:
- High school diploma required; Associate degree preferred (Quality, Engineering, or Business).
- 1–2 years of experience in document control, manufacturing, or administrative support.
- Working knowledge of Microsoft Office and document management systems.
- Strong attention to detail and organizational skills.
- Ability to handle confidential and sensitive information.
- Effective written and verbal communication skills.
Additional Notes:
Works in an office environment. Requires occasionally performing activities including, but not limited to, bending, stooping, grasping, reaching, twisting, turning and/or lifting.
Experience
Required- 1 - 2 years: 1–2 years of experience in document control, manufacturing, or administrative support.
Education
Required- High School or better
- Associates or better in Other
Skills
Preferred- Confidentiality & Discretion
- Proficiency in Microsoft Office
- Problem-Solving
- Clear communication
Behaviors
Preferred- Team Player: Works well as a member of a group
- Functional Expert: Considered a thought leader on a subject
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Preferred- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Goal Completion: Inspired to perform well by the completion of tasks
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
