What are the responsibilities and job description for the Production Coordinator position at Integra Mission Critical LLC?
POSITION OVERVIEW: A short description of the general purpose of the position
The Production Coordinator plays a key role in supporting daily production operations by ensuring that materials, documentation, labor tracking, and workflow information move efficiently throughout the shop floor. This position serves as the operational connection between Production, Quality, Planning, Warehouse, and the Tool Room, helping ensure each unit progresses smoothly through every stage of the build.
The Production Coordinator is responsible for part ordering, count verification, RCL (Running Completion List) tracking, work order accuracy, production data collection, and progress updates. This role requires strong communication skills, exceptional organizational ability, and an unwavering attention to detail to maintain production accuracy and schedule adherence.
KEY RESPONSIBILITIES: the main duties and tasks the role is expected to perform
- Support daily production workflow by ensuring each work area has accurate work orders, drawings, BOMs, and required documentation prior to build start.
- Communicate delays, shortages, missing parts, or documentation issues to Production Management in real time.
- Order parts and materials as directed and verify quantities through RCL counts, incoming inspections, and BOM/work order validation.
- Organize and stage parts for upcoming units to support uninterrupted production flow.
- Create, update, audit, and distribute work orders and documentation; ensure employees are clocking into correct job codes and projects.
- Track unit progress and update job status daily in alignment with Production leadership.
- Maintain organized digital and physical records, including production logs, timekeeping entries, RCL sheets, part counts, and Quality checklists.
- Collect and compile production data such as labor hours, material usage, cycle times, and progress updates; identify and escalate discrepancies.
- Support daily, weekly, and monthly production reporting for supervisors and management.
- Serve as the communication link between Production, Quality, Planning, Warehouse, and the Tool Room.
- Provide Quality with required documentation for inspections and coordinate routing, tool assignments, and staging priorities.
- Maintain confidentiality of production data, timekeeping information, and business-sensitive project details.
- Participate in continuous improvement activities and assist with special projects assigned by Production Management.
- Support a clean, safe, and organized production environment while adhering to company policies and procedures.
QUALIFICATIONS: experience, education, and attributes that are required or preferred for the job
- High school diploma or equivalent required.
- 1–3 years of experience in a production, warehouse, or manufacturing support environment.
- Strong proficiency with Microsoft Excel, SharePoint, and digital data entry systems.
- Ability to read and interpret BOMs, blueprints, drawings, and work orders.
- Highly organized with the ability to manage multiple work orders simultaneously.
- Bilingual (English/Spanish) required to support communication across production teams.
- Ability to lift 30–50 lbs. occasionally and work regularly on the production floor.
- Experience with ERP systems (CostPoint, SAP, Oracle, or similar) preferred.
- Experience with labor tracking, timekeeping, or production reporting tools is a plus.
Candidate Requirements – these are non-negotiable requirements of the position and will be used to auto-eliminate candidates
WORK EXPERIENCE
- Minimum 1–3 years of experience in a manufacturing, production, warehouse, or industrial operations environment.
- Direct experience supporting shop-floor workflow, materials coordination, or production documentation.
- Experience reading and interpreting work orders, BOMs, drawings, and technical documents.
- Hands-on familiarity with labor tracking, timekeeping corrections, or production data entry.
- Proven experience working cross-functionally with operations, warehouse, planning, or quality teams.
EDUCATION
- High school diploma or GED required.
- Additional education (AA/AS or technical training) is preferred but not required.
- Must demonstrate strong competency in applied math, documentation accuracy, and basic technical understanding.
LICENSES & CERTIFICATIONS
- OSHA 10 or OSHA 30
- Manufacturing or logistics certifications (APICS, MSSC CPT, etc.)
SKILLS
- All must be met to qualify.
- Strong proficiency in Microsoft Excel (filters, lookups, data entry accuracy).
- Ability to use SharePoint, digital forms, and production data systems with consistency and accuracy.
- Ability to read BOMs, work orders, blueprints, or technical drawings with minimal supervision.
- Strong organizational skills with the ability to manage multiple work orders, priorities, and part counts.
- High accuracy in documentation, including RCL tracking, timekeeping corrections, and progress updates.
- Effective verbal and written communication across English and Spanish (bilingual required).
- Ability to lift 30–50 lbs occasionally and work on the production floor daily.
BEHAVIORS
- Detail Orientation: Produces accurate part counts, data entries, and documentation without rework.
- Reliability: Shows up on time, follows production schedules, and maintains consistent presence on the shop floor.
- Sense of Urgency: Responds quickly to shortages, documentation gaps, or workflow disruptions.
- Ownership & Accountability: Takes responsibility for assigned work orders, data accuracy, and follow-through.
- Communication: Provides clear, timely updates to supervisors, production staff, and cross-functional teams.
- Team Collaboration: Works cooperatively with leads, supervisors, warehouse personnel, quality inspectors, and planning.
- Problem-Solving Mindset: Identifies issues early, proposes solutions, and escalates appropriately.
- Adaptability: Works effectively in a fast-paced production environment with shifting priorities.
Experience
Preferred- 1 year(s): Experience with labor tracking, timekeeping, or production reporting tools is a plus.
- 1 year(s): Experience with ERP systems (CostPoint, SAP, Oracle, or similar) preferred.
- 1 year(s): Proven experience working cross-functionally with operations, warehouse, planning, or quality teams.
- 1 year(s): Experience reading and interpreting work orders, BOMs, drawings, and technical documents.
- 1 - 3 years: Minimum 1–3 years of experience in a manufacturing, production, warehouse, or industrial operations environment.
Education
Preferred- Bachelors or better in Business Administration
Skills
Preferred- Problem-Solving
- Basic computer skills
- Clear communication
- Excel
Behaviors
Preferred- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Goal Completion: Inspired to perform well by the completion of tasks
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.