Production Coordinator

Job Description: The Production Coordinator will provide administrative and general business support to the Production and/or Installation team and builders handling a variety of functions to ensure that all operational and builder residential new construction needs are met. Essential Duties/Responsibilities*: Works closely with the Production Manager and field employees to ensure that all builder and job needs are met. Partners closely with production management to assign and schedule field employees for installations. Coordinates scheduling with builders to ensure on time installations. Dispatches, monitors and follows up on the progress of field employees in completing scheduled work. Manages data entry including notations and verification of timekeeping for field employees. Utilizes emails, text messages and other communicative tools to help efficiently route manpower and other resources throughout the days. Partners to effectively and fully resolve any issues or conflicts with scheduling or production. Makes outbound customer phone calls which typically includes following up on permits and inspections as well as rescheduling services for customers. Makes outbound courtesy calling to builders. Builds rapport and fosters long-term relationships with builders and other stakeholders. Follows all company policies and procedures, including but not limited to safety. Other duties as assigned * Duties may vary by location. Minimum Requirements: High School Diploma or GED 3-5 years of experience working in an office setting and with at least 20% of your daily duties being on the phone with customers. General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook Must be able to communicate in English effectively, both verbally and in writing Ability to work overtime with little notice; weekends hours may occasionally be required Preferred Qualifications: Experience in HVAC or construction setting. Additional Knowledge, Skills and Abilities: Customer service mindset Ability to work independently and as part of a team Excellent written and verbal communication skills Able to work in a fast-paced environment Strong organizational skills, attention to detail and the ability to multi-task Willingness to learn and be a part of a team Positive attitude and a team player Related work experience may be substituted for education Ability to build positive relationships with customers, both internal and external Willingness and ability to work collaboratively with all levels of the organization Safety mindset and acceptance of a safety culture Working Conditions: Onsite- Open office environment Fast-paced environment Physical Requirements: Must be able to lift/move up to 20 pounds frequently Frequently performs tasks requiring bending at the waist, kneeling or crouching Must be able to adhere to long periods of standing, walking or sitting Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely. With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception Ability to express or exchange ideas by means of the spoken word to impart oral information to others Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Welcome to Airtron Careers! Airtron is looking for new team members to join us! We are more than just a heating and air conditioning installer and service provider, we are a family of hard-working, dedicated, and happy technicians, residential installers, warehouse workers, dispatchers, customer service representatives, project managers, estimators, controllers, executives, and more. Being an Airtron team member is rewarding and exciting, and every day we get to see our customers smile. We have earned our reputation for excellence. We are proud to work at Airtron, whether it’s in Ohio, Texas, Indiana, Maryland, North Carolina, or Tennessee.