Practice Assistant

• Job Title: Practice Assistant
• Location – Hybrid: Seattle, WA 98104 (on-site 4x days remote 1x day)
• FULL TIME EMPLOYMENT
• Pay Rate: $39–$48/hr (x1950 for conversion; avg 37.5 hrs/week)

Required Qualifications:

• 4-5 years of experience supporting lawyers and paralegals with administrative or client-related tasks
• Experience opening new matters and preparing waiver letters
• Experience with corporate legal documents (closing binders, signature page checklists, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation, and minutes)
• Advanced MS Office & Adobe
• Experience submitting invoices and managing billing systems (e.g., Chrome River, Aderant, Bill Blast)
• Document Management System experience (iManage preferred)
• Strong business acumen; ability to work with cross functional team having effective/professional communication (written & verbal)

Day-to-Day: The Practice Assistant will provide high-quality administrative support to a group of corporate partners in the Seattle office. This role requires strong attention to detail, the ability to work independently, and a proactive approach to managing tasks in a fast-paced, team-oriented environment. This individual will work alongside a team of 4 Practice Assistants, they will support 3 corporate partners, where their primary responsibilities will be –

• Communicate professionally with clients, lawyers, and staff via email, phone, and in person.
• Draft, format, edit, and proofread documents, spreadsheets, and presentations.
• Schedule domestic and international travel arrangements.
• Prepare and process reimbursements, invoices, and check requests.
• Collect and prepare information for conflict checks, new matter openings, and engagement letters.
• Apply client-specific billing guidelines to invoices.
• Manage mail distribution, copying, scanning, and printing tasks.
• Enter and track work requests in the firm’s workflow system.
• Maintain organized electronic and paper filing systems.
• Assist with time entry, billing, and collections.
• Operate independently to complete complex assignments accurately and on time.
• Support non-legal departments as needed and assist with special projects.