What are the responsibilities and job description for the Payroll Specialist position at Insight Global?
Day-to-Day:
Insight Global’s client is seeking a Payroll Specialist to join a local Chicago organization. Under the direction of the Director of Payroll, the Payroll Specialist will plan, organize and review the preparation, processing, balancing, analysis, and maintenance of the payroll function. The Payroll Specialist will prepare and process multi-state, weekly and bi-weekly payroll for union and non-union employees.
Responsibilities:
- Review and validate timekeeping data from HRIS/Time and Attendance system, including manual timesheets.
- Review, process and audit time and attendance records under the provisions of labor laws and complex collective bargaining agreements
- Review full-cycle payroll integrity, owning accuracy from inputting data to proofing final payroll output, and executing appropriate solutions.
- Provide administrative support for financial statements and all internal and external audits relating to compensation, 401(k), and severance.
- Support the Payroll team in the accurate and effective administration of fringe benefit deductions and payments/reports to third parties, including wage garnishments and union dues.
- Generate reports to calculate or verify the accuracy of payments and submit payments promptly.
- Review proper flow of employee payroll data between the Payroll department and Company Management, Music Administration, People & Culture, Facilities & Technical, Finance, and other departments as required.
- Support year-end W-2 tie-outs and distribution of W-2s.
Requirements:
- 2 years of finance / accounting experience
- Bachelor’s degree in accounting, economics, finance
- Understanding of basic accounting and bookkeeping including accounts payable, general ledgers, and cost modeling
- Analytical mind, passion for problem solving, and desire to learn
- Proficiency with payroll HRIS systems (e.g. ADP Workforce Now/Enterprise eTime)
- Advanced proficiency with Microsoft Office (specifically Excel) and Google Suite.
- Demonstrated problem-solving and organizational skills, attention to detail, and strong math aptitude.
Plusses:
- Prior experience working with unions and Collective Bargaining Agreements.
- Strong ADP knowledge
- Interest in the arts / music
Title: Payroll Specialist
Location: Chicago, IL 60606
Schedule: Monday – Friday 9:00am – 5:00pm / 1st month onsite, then hybrid 2 days remote/3 days onsite
Hire Type: Contract, potential to convert perm based on performance
Pay Rate: $22 - $26/hr (max)
Conversion Salary: $55,000 - $60,000 yearly
Salary : $55,000 - $60,000