Payroll and Benefits Manager

Must Haves:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field from an accredited four year university or college
• 7 years of experience managing/processing payroll, benefits administration & 401K contributions
• Experience with Microsoft Suite, Payroll Systems and HRIS Software
• 2 years of experience within a leadership role
• Familiarity with the Davis Bacon Act (DBA)

Plusses:

• ADP Software Experience
• Highly driven by policies & procedures
• AEC Background

Job Description:

Insight Global is seeking a detail-oriented, dependable Payroll and Benefits Manager to join a corporate team in San Antonio, TX. This position has management oversight and responsibility for payroll and benefits functions, including processes, policies, system administration, communication, and compliance. The role manages a team of payroll and benefits specialists within the Finance and Administration Department.

Responsibilities:

• Direct and supervise payroll specialists to ensure accurate payroll processing
• Oversee all aspects of payroll, including time and attendance imports, deductions, garnishments, and tax reporting
• Maintain compliance with federal and state payroll regulations and company policies
• Audit payroll processes for accuracy and compliance
• Research and resolve payroll discrepancies (e.g., PTO accruals, overpayments)
• Prepare payroll and general ledger reconciliation reports, including quarterly and annual reconciliations
• Serve as backup for payroll processing when needed
• Oversee benefits administration, including invoice processing, compliance, and vendor coordination
• Manage benefit plans to ensure compliance with plan documents and regulations
• Prepare and execute benefit documentation and coordinate data transfers to vendors
• Liaise with brokers, advisors, and vendors for health and welfare plans
• Communicate benefit programs and changes to employees
• Negotiate contracts with benefit providers and monitor utilization for cost control
• Manage annual benefits open enrollment and 401k administration, including audits and compliance filings
• Complete audits and surveys required by law and government agencies
• Prepare and distribute communications on payroll and benefits policies
• Conduct performance reviews, coaching, and career development for team members
• Recommend process improvements for efficiency
• Perform other duties as assigned