Office Manager

JOB DESCRIPTION

Insight Global is hiring an Office Manager for one of our automotive industry clients. This role is the backbone of the dealership’s business office, ensuring financial accuracy, clean schedules, and timely reporting in a fast-paced, growing environment. This role supports a midsize dealership selling approximately 150–200 new and used vehicles per month.

The ideal candidate is detail-oriented, process-driven, and comfortable handling a high volume of daily transactions while maintaining audit-ready books. You will partner closely with dealership leadership to deliver accurate financial insights that support informed business decisions.

Key Responsibilities:

• Post retail and wholesale deals; maintain accounting schedules, clear aged items, and keep books audit-ready
• Manage AP/AR and cash controls, including vendor payables, receivables, daily deposits, and bank reconciliations
• Handle floor plan accounting, including curtailments, payoffs, interest, incentives, and monthly reconciliations
• Perform fixed ops accounting for parts, service, warranty, sublet, and internal repair orders; verify cost of sales and close RO batches
• Support the month-end close by preparing journal entries, balancing schedules, rolling the GL, and delivering management reports with variance explanations
• Coordinate title/DMV and F&I documentation to ensure accurate funding and compliance
• Improve and standardize accounting processes, strengthen internal controls, and support cross-functional training

REQUIRED SKILLS AND EXPERIENCE

• Prior automotive accounting experience within a dealership business office
• Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent hands-on experience)
• Experience using a Dealer Management System (DMS)
• Strong Excel proficiency with advanced reconciliation skills
• Close attention to detail, discretion, urgency, and accuracy
• Proven experience with journal entries, balance sheet schedules, and month-end close processes

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience with CDK Drive is preferred
• Experience working in a high-volume dealership environment (150–200 units per month)