What are the responsibilities and job description for the Executive Administrative Assistant position at Insight Global?
Job Title: Executive Administrative Assistant
Location: Onsite – Memphis, TN
Schedule: Monday to Friday, Full-Time
Position Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within the Finance business unit. This role is critical to ensuring smooth day-to-day operations and will work closely with an Executive Vice Chancellor, an Assistant Vice Chancellor, and a current Executive Assistant. The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage multiple executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
- Prepare meeting materials, take business notes, and assist with follow-up communications.
- Draft and edit internal communications, newsletters, reports, and presentations.
- Handle confidential correspondence and sensitive information with discretion.
- Maintain filing systems, process expense reports, and support procurement documentation.
- Greet visitors, answer phones, and provide general office support.
- Collaborate across departments to ensure executive needs are met efficiently.
- Support HR and payroll functions including compliance tracking and data entry.
Minimum Qualifications
- 5 years of executive administrative experience.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
- Strong written and verbal communication skills.
- Experience in travel coordination and meeting logistics.
- Ability to multitask and prioritize in a dynamic environment.
- High emotional intelligence and professional demeanor.
- Experience supporting C-suite or senior leadership.
Salary : $28 - $31
