What are the responsibilities and job description for the Data Entry Clerk position at Insight Global?
BASIC FUNCTION: Data entry within the requisition process.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:
• Receive a request either with or without a quote and any pertinent drawings and datasheets.
• Review request to determine which approved vendor/s to use.
• Send request to required vendor/s for quote.
• Receive and review quote from vendor/s
• Reach out to requestor/s with any questions and if approval is required for purchase.
• Review vendor outline agreement if available to make sure the correct material master is used in requisition.
• Enter correct Workorder or Network number in SAP
• Use Requestor, PR Approver, and Tracking information as provided in the request on each line in the requisition.
• Determine a short text for each line in the requisition that is easy to determine that what is being received is correct.
• Add all pertinent description/s to the long text of each line in the requisition in case further information is required to ensure we are receiving the correct material and there are no questions from the vendor.
• Add vendor information such as Vendor#, Name, Contact Name, Contact Email, and Contact Phone. Add site contact and phone number provided in request as well as Project / TA info and delivery date to the long text of the first line on each requisition.
• Ensure all Delivery Dates, and Tracking Info are correct on each line in the requisition.
• Save.
• Go back into Workorder/NWA to determine the requisition# and ensure it is released.
• If the requisition needs release review Workflow to determine who needs to release the req. Email a request for review and release of the requisition from the PR Approver.
• Change any info as requested by the PR Approver.
• Once the requisition is approved and released copy and send the requisition number and all lines with the Purch. Group, Req#, Description, Quantity, and Unit of Measure to the buyer to create and send the PO.
Special assignments or tasks assigned to the employee by their superior or other local VP’s or managers, as determined from time to time in their sole and complete discretion.
EXPERIENCE:
3 years of data entry experience.
EDUCATIONAL LEVEL:
High School or GED
Salary : $30 - $35