Billing Coordinator

Interstate Companies, an InfraStripe Company

At Interstate Companies, our mission is to deliver high-quality, cost-effective projects on schedule. We value the importance of our relationships and will continue to remain fair and true in our dealings with all employees, clients, vendors, and partners. Our clients count on our dependability, drive, and integrity. We take great pride in our capabilities and strive to maintain the highest level of professionalism.

BENEFITS

This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:

• Medical
• Vision
• Dental
• 401k (with matching option)
• PTO and company holidays

POSITION DESCRIPTION 

The Billing Coordinator is a highly skilled and organized individual with demonstrated experience within the construction industry. The Billing Coordinator manages customer accounts and prepares invoices and secures revenue by verifying and posting receipts, resolving discrepancies, and collecting outstanding invoices. The role requires confidentiality, strong communication skills and the ability to multitask to meet deadlines.

ESSENTIAL DUTIES & RESPONSIBILITIES 

• ·        Responsible for collecting all necessary information to ensure accurate timely submission of billing invoices for receivables. Including but not limited to timesheets, quantities, etc.
• ·        Review the accuracy of all data entered in costing system pertaining to final bill.
• ·        Inspect all the invoices to identify any errors before invoice delivery. 
• ·        Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.) 
• ·        Receive payments and post to corresponding invoice in our accounting system
• ·        Send reminders for payments, including month end statements, and contact customers to resolve past due balances.  
• ·        Update accounting records with new payments, balances, customer information etc. 
• ·        Assist in streamlining the A/R process for improvements in both billings and collections.
• Carry out administrative duties as needed such as filing, typing, copying, binding, scanning, etc.
• ·        Assist with purchase orders and other ad hoc tasks as necessary.  

QUALIFICATIONS 

• ·        Experience in Accounts Receivable 
• ·        Proficient in Excel, Word, and Teams 
• ·        Ability to work in high-pressure, fast-paced environment and meet all deadlines. 
• ·        Must be able to prioritize and manage workflow with accuracy and speed. 
• ·        Data entry and clerical skills. 
• ·        Proven admin or project assistant experience

WORKING ENVIRONMENT 

Interstate Companies, LLC., is based in Layton, UT.

Interstate, an INFRASTRIPE, LLC company, makes recruitment, employment, promotional and all other Human Resource decisions without regard to age (40 and older), race(including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.

This policy applies to all aspects of employment that include but are not limited to hiring, promotion, training, transfers, job assignments, terminations, recalls, wage and salary administration, and application of all Company policies, procedures, and benefits.