What are the responsibilities and job description for the Executive Assistant position at Indotronix Avani Group?
Description:
The candidate provides centralized operational support to four Central Marketing Organization VPs. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment. The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done. This role combines executive support with structured marketing coordination and AI‑enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work.
Responsibilities:
- Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
- Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
- Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
- Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
- Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.
Minimum Requirements:
- Bachelor’s degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered.
- Experience in an executive assistant, administrative, marketing coordination, or operations support role.
- Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
- Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way.