What are the responsibilities and job description for the Executive Assistance position at INA Solution Inc?
Executive Administrative Assistant
Location: Boston, MA (100% Onsite)
Duration: 4-Month Contract
Job Summary
• Seeking an experienced Executive Administrative Assistant to provide high-level administrative support to senior leadership, including the CEO, President, and Executive Vice President, at a prestigious university. The ideal candidate will have strong experience managing executive calendars, coordinating travel, scheduling meetings, and preparing business documents in a fast-paced environment.
Key Responsibilities
• Manage complex executive calendars and scheduling.
• Coordinate domestic and international travel arrangements.
• Schedule and facilitate meetings via Zoom and Microsoft Teams.
• Screen calls, emails, and correspondence.
• Prepare letters, reports, presentations, and financial documents.
• Organize meetings, agendas, and executive communications.
• Maintain confidential information with professionalism.
• Support senior leadership with day-to-day administrative operations.
• Assist with training and guidance for administrative processes when needed.
Required Qualifications
• Bachelor's Degree.
• 3–5 years of Executive Administrative Assistant experience.
• Experience supporting C-level executives, Presidents, VPs, or senior leadership.
• Strong calendar management and meeting coordination skills.
• Experience arranging executive travel and handling logistics.
• Proficiency with Zoom, Microsoft Teams, Microsoft Word, Excel, and PowerPoint.
• Strong communication, interpersonal, organizational, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.