What are the responsibilities and job description for the Event Manager position at Impact XM?
Impact XM is seeking an Event Manager to lead the planning and delivery of high-profile meetings, events, and brand experiences across the U.S. and globally. This role is responsible for end-to-end event ownership, supporting a range of programs including conferences, corporate meetings, training programs, product launches, experiential activations, and branded events.
From strategic planning and creative development through on-site execution and post-event evaluation, the Event Manager ensures programs are delivered seamlessly and aligned with client objectives.
As a key member of our Meetings & Events team, the Event Manager will collaborate closely with internal account, creative, strategy, and production teams to ensure events are executed to the highest standard and deliver meaningful brand engagement. This individual will manage multiple programs simultaneously, oversee vendors and suppliers, control budgets, and represent Impact XM and our clients with professionalism.
Key Responsibilities
Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe
Passion
is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC
Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me
Collaboration and transparent communication creates our best work.
Trust
is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect
is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Safety Message
We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.
From strategic planning and creative development through on-site execution and post-event evaluation, the Event Manager ensures programs are delivered seamlessly and aligned with client objectives.
As a key member of our Meetings & Events team, the Event Manager will collaborate closely with internal account, creative, strategy, and production teams to ensure events are executed to the highest standard and deliver meaningful brand engagement. This individual will manage multiple programs simultaneously, oversee vendors and suppliers, control budgets, and represent Impact XM and our clients with professionalism.
Key Responsibilities
- Lead the full lifecycle of meetings and events, including live, hybrid, and experiential programs such as conferences, training events, brand activations, and corporate gatherings.
- Collaborate cross-functionally to translate client objectives into engaging event experiences that support brand engagement and audience connection.
- Manage budgets, timelines, and production schedules; negotiate with suppliers, venues, and service providers to ensure value and quality.
- Oversee event logistics including registration management, travel and accommodation coordination, venue management, shipping/receiving, and on-site operations.
- Serve as the primary event lead on site, ensuring seamless delivery, strong client partnership, and exceptional attendee experience.
- Track and measure program outcomes and performance metrics to support continuous improvement and account growth opportunities.
- Mentor junior team members and collaborate with agency partners, production teams, and freelance staff as required.
- 5 years of experience managing meetings, conferences, or complex event programs, preferably within an agency or client services environment.
- Demonstrated success leading projects from brief through execution while managing multiple workstreams and stakeholders.
- Strong communication and client-facing skills with the ability to manage expectations, solve problems, and drive decisions.
- Proven ability to manage budgets, vendors, and competing timelines in fast-paced environments.
- Experience delivering large-scale events, experiential activations, or corporate meeting programs.
- Experience working in an agency environment or supporting multiple clients simultaneously.
- Familiarity with industries such as technology, automotive, B2B, or corporate events.
- Knowledge of current trends in experiential marketing, attendee engagement, and event technology solutions.
- Professional certifications (e.g., CMP) are advantageous but not required.
- Exceptional project management and organizational skills.
- Client-centric approach with strong business awareness.
- Collaborative leadership style with the ability to influence cross-functional teams.
- Problem-solving mindset with strong attention to detail and operational excellence.
- Proficiency with event management platforms, registration systems, and digital event tools.
Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.
OUR BRAND – What We Believe
Passion
is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.
ABC
Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.
We>Me
Collaboration and transparent communication creates our best work.
Trust
is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.
Respect
is Given – We understand, acknowledge, and appreciate the perspective and actions of others.
Safety Message
We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.