Director of Facilities

Director of Facilities

Reports To: General Manager / COO

Mission

The Director of Facilities provides strategic leadership, operational oversight, and administrative management for all Club facilities, building systems, maintenance operations, fleet, equipment, and capital assets. This position is responsible for protecting Idle Hour Country Club's physical infrastructure while ensuring members and guests experience a safe, attractive, and exceptionally maintained environment every day.

Strategic Responsibilities

Protect Tomorrow

• Develop and maintain a comprehensive Facilities Master Plan.
• Prepare annual operating and capital budgets.
• Develop a five-year capital replacement plan.
• Evaluate facility conditions and recommend improvements.
• Lead preventative maintenance strategy.
• Develop departmental SOPs and operational standards.
• Manage life-cycle planning for major building systems and equipment.
• Support clubhouse renovation and capital improvement projects.
• Ensure regulatory compliance and risk management.
• Develop emergency preparedness and business continuity plans.

Operational Responsibilities

Execute Today

Building Maintenance

• Clubhouse
• Summerhouse
• Wellness Center
• Pool facilities
• Racquet facilities
• Maintenance buildings
• Parking lots
• Walkways
• Common areas

Building Systems

• HVAC
• Electrical
• Plumbing
• Fire protection systems
• Kitchen equipment
• Refrigeration
• Building automation systems
• Irrigation support
• Pool mechanical systems
• Emergency power systems

Maintenance Operations

• Preventative maintenance program
• Daily work order management
• Vendor coordination
• Project management
• Fleet maintenance
• Equipment maintenance
• Grounds support
• Seasonal preparation
• Event setup support
• Snow and ice response (as applicable)

Safety & Compliance

• OSHA compliance
• Fire inspections
• Health Department support
• Life safety systems
• SDS program
• Emergency response planning
• Regulatory inspections

Administrative Responsibilities

Protect Today So Tomorrow Runs Better

• Develop and manage the departmental operating budget.
• Maintain a computerized preventative maintenance program.
• Manage the Club's work order system.
• Maintain comprehensive equipment and asset inventories.
• Track warranties, service contracts, and replacement schedules.
• Maintain maintenance records and regulatory documentation.
• Prepare monthly departmental reports.
• Track departmental KPIs.
• Obtain and evaluate vendor proposals.
• Manage contractor agreements and project documentation.
• Maintain maintenance SOPs.
• Support annual capital planning.

Leadership Responsibilities

• Recruit, train, coach, and develop the Facilities team.
• Establish performance expectations and accountability.
• Conduct regular one-on-one meetings with direct reports.
• Build a culture of ownership, safety, professionalism, and continuous improvement.
• Coordinate effectively with Golf Course Maintenance, Culinary, Housekeeping, Aquatics, Racquets, Wellness, Administration, and outside contractors.

QualificationsRequired

• Five or more years of facilities or maintenance leadership experience.
• Strong knowledge of commercial building systems.
• Experience managing preventative maintenance programs.
• Budget and project management experience.
• Strong organizational and communication skills.
• Proven leadership ability.

Preferred

• Private club, resort, hotel, healthcare, university, or commercial facilities experience.
• CMMS/work order software experience.
• OSHA or facilities certifications.
• Mechanical, electrical, HVAC, or construction background.

Software Experience

Candidates should possess working knowledge of, or the ability to quickly learn:

Microsoft Office

• Outlook
• Excel
• Word
• Teams

Facilities Systems

• CMMS / Work Order Management Software
• Asset Management Software
• Preventative Maintenance Software
• Building Automation Systems
• Jonas Club Management (preferred)

The Ideal Candidate

The successful candidate will:

• Lead with integrity and professionalism.
• Think strategically while remaining hands-on.
• Anticipate problems before they become emergencies.
• Build systems that improve reliability and accountability.
• Take pride in exceptionally maintained facilities.
• Communicate effectively across departments.
• Be highly organized, proactive, and solutions-oriented.
• Understand that preventative maintenance is the foundation of operational excellence.

Why Join Idle Hour Country Club?

Idle Hour Country Club is making significant investments in its facilities, infrastructure, and member experience. This is an opportunity to lead the stewardship of a premier private club while helping shape its future through operational excellence, strategic planning, and continuous improvement.

To Apply

Interested candidates should submit the following:

• Cover Letter
• Resume
• Three Professional References

Please email application materials to:

Chris Kennedy, CCM
General Manager / COO
ckennedy@idlehour.cc

Applications will be reviewed as they are received. The position will remain open until filled.

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person

Salary : $55,000