Contract Administrator

Job purpose

Support construction projects by coordinating documentation, compliance, and administrative processes from pre-construction through closeout. Work closely with Project Managers, subcontractors, and suppliers to ensure accurate, timely, and compliant project execution.

Duties and responsibilities

• Participate in daily safety huddles and support company safety practices.
• Prepare and manage pre-construction and project documentation.
• Coordinate submittals, material certifications, and approvals through DOT systems (e.g., ECMS) and other owner-required platforms.
• Administer subcontractor documentation, onboarding, and compliance requirements.
• Process invoices, purchase orders, force accounts, and payment-related documentation.
• Prepare and submit EEO/DBE and other required compliance reports.
• Review and track certified payrolls and labor compliance documentation.
• Set up and manage DOT field offices and support project site administrative needs.
• Manage project records, correspondence, and documentation in company and owner systems.
• Maintain project tracking logs, spreadsheets, and equipment records.
• Provide administrative support to project teams, including scheduling and coordination.
• Work extended or non-traditional hours as needed to support project demands.
• Exercise proper care and maintenance of company equipment.
• Perform additional duties as assigned.

Qualifications

• Excellent interpersonal skills with the ability to communicate with peers and customers
• Exceptional time management to meet deadlines
• Ability to work under pressure with accurate results
• Understanding of EEO reporting requirements
• Valid driver's license for the state in which you reside.

Experience

• Minimum two years of administrative duties in the heavy/highway construction industry preferred.

Education

• High school graduate or equivalent required.
• Associate's degree in business or related field preferred.

Physical requirements

• Constant (67‑100%) ‑ Talk and hear in conversations with customers directly or on the telephone.
• Constant (67‑100%) ‑ Sit for sustained periods of time.
• Constant (67‑100%) ‑ See and read PC screens,
• Constant (67‑100%) ‑ Use fingers/hands to type and file.
• Constant (67‑100%) ‑ Use basic office equipment such as phones, computers, file cabinets, copier, etc.
• Frequently (34‑66%) ‑ Bend, stoop, kneel to file.
• Occasionally (0‑33%) ‑ Lift and/or transport items weighing less than 25 pounds from one location to another.
• Occasionally (0‑33%) ‑ Operate and sit in vehicle for sustained periods of time.
• Occasionally (0‑33%) ‑ Walk and work on uneven terrain.
• Occasionally (0‑33%) ‑ Work in a field environment with exposure to adverse weather conditions, noise, dust, extreme temperatures.
• Occasionally (0‑33%) ‑ Wear personal protective equipment.
• Occasionally (0‑33%) ‑ Stand for long periods of time.