What are the responsibilities and job description for the Contract Administrator position at IA Construction Corporation?
Job Purpose
Support construction projects by coordinating documentation, compliance, and administrative processes from pre-construction through closeout. Work closely with Project Managers, subcontractors, and suppliers to ensure accurate, timely, and compliant project execution.
Duties And Responsibilities
Support construction projects by coordinating documentation, compliance, and administrative processes from pre-construction through closeout. Work closely with Project Managers, subcontractors, and suppliers to ensure accurate, timely, and compliant project execution.
Duties And Responsibilities
- Participate in daily safety huddles and support company safety practices.
- Prepare and manage pre-construction and project documentation.
- Coordinate submittals, material certifications, and approvals through DOT systems (e.g., ECMS) and other owner-required platforms.
- Administer subcontractor documentation, onboarding, and compliance requirements.
- Process invoices, purchase orders, force accounts, and payment-related documentation.
- Prepare and submit EEO/DBE and other required compliance reports.
- Review and track certified payrolls and labor compliance documentation.
- Set up and manage DOT field offices and support project site administrative needs.
- Manage project records, correspondence, and documentation in company and owner systems.
- Maintain project tracking logs, spreadsheets, and equipment records.
- Provide administrative support to project teams, including scheduling and coordination.
- Work extended or non-traditional hours as needed to support project demands.
- Exercise proper care and maintenance of company equipment.
- Perform additional duties as assigned.
- Excellent interpersonal skills with the ability to communicate with peers and customers
- Exceptional time management to meet deadlines
- Ability to work under pressure with accurate results
- Understanding of EEO reporting requirements
- Valid driver's license for the state in which you reside.
- Minimum two years of administrative duties in the heavy/highway construction industry preferred.
- High school graduate or equivalent required.
- Associate's degree in business or related field preferred.
- Constant (67‑100%) ‑ Talk and hear in conversations with customers directly or on the telephone.
- Constant (67‑100%) ‑ Sit for sustained periods of time.
- Constant (67‑100%) ‑ See and read PC screens,
- Constant (67‑100%) ‑ Use fingers/hands to type and file.
- Constant (67‑100%) ‑ Use basic office equipment such as phones, computers, file cabinets, copier, etc.
- Frequently (34‑66%) ‑ Bend, stoop, kneel to file.
- Occasionally (0‑33%) ‑ Lift and/or transport items weighing less than 25 pounds from one location to another.
- Occasionally (0‑33%) ‑ Operate and sit in vehicle for sustained periods of time.
- Occasionally (0‑33%) ‑ Walk and work on uneven terrain.
- Occasionally (0‑33%) ‑ Work in a field environment with exposure to adverse weather conditions, noise, dust, extreme temperatures.
- Occasionally (0‑33%) ‑ Wear personal protective equipment.
- Occasionally (0‑33%) ‑ Stand for long periods of time.