Project Coordinator - Utility Scheduling & Operations

Project Coordinator - Utility Scheduling & Operations

This position supports a major utilities program focused on Main Panel Upgrade (MPU) work, coordinating scheduling, documentation, and communication across customers, field teams, and internal stakeholders.

You'll play a key role in ensuring projects are scheduled, tracked, and completed in line with regulatory timelines and operational procedures.

Scheduling & Coordination

• Schedule and coordinate MPU disconnect/reconnect work
• Manage scheduling systems and track project timelines
• Prioritise and manage backlog of work orders

Stakeholder Communication

• Communicate with customers, field teams, and internal stakeholders
• Provide updates on scheduling, timelines, and project status
• Ensure strong follow-through across multiple parties

Compliance & Process Adherence

• Monitor timelines to ensure compliance with regulatory (CPUC) requirements
• Ensure all work follows established MPU procedures and standards

Documentation & Reporting

• Maintain accurate records and documentation
• Track and update project data within internal systems
• Support reporting and data analysis as required

Required:

• Experience in scheduling, coordination, administrative, or operations support roles
• Strong organisational skills with ability to manage deadlines and priorities
• Proficiency in Microsoft Office (Excel, Outlook, etc.)
• Strong communication and customer service skills

Preferred:

• Experience in utilities, energy, or infrastructure environments
• Experience working with scheduling or workflow systems
• Exposure to regulated environments or compliance-driven processes

• 0-3 years' experience in analytical or data-focused roles
• Experience working with databases and spreadsheets
• Ability to gather, document, and analyse data
• Basic understanding of programming, reporting, or database structures

• High school diploma or equivalent required
• Associate's degree (or equivalent experience) preferred
• Bachelor's degree is a plus

This role is ideal for candidates with experience as a Project Coordinator, Scheduling Coordinator, Operations Coordinator, or Administrative Support professional looking to gain experience within the utilities sector.

If you're interested in supporting large-scale utility projects and working in a structured, fast-paced environment, apply now to learn more.

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