What are the responsibilities and job description for the Billing & Collections Representative position at HV Talent Group?
About HV Talent Group
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Overview:
Our client is seeking a detail-oriented Billing & Collections Representative to support accurate billing and timely collections. This role involves managing customer accounts, preparing and reviewing invoices, and following up on outstanding balances.
The ideal candidate will work closely with internal teams and customers to resolve discrepancies, maintain account accuracy, and support cash flow, while delivering strong communication and customer service in a fast-paced environment.
Duties and Responsibilities:
Collections & Accounts Receivable
- Contact customers regarding past-due invoices and outstanding balances
- Monitor and follow up on payment arrangements to ensure compliance
- Resolve billing discrepancies impacting collections in a timely manner
- Maintain accurate notes and status updates on customer accounts
- Partner with internal teams to escalate and resolve delinquent accounts
Billing & Invoicing Support
- Assist with invoice review and ensure billing accuracy prior to distribution
- Support the preparation and processing of customer invoices
- Investigate and resolve billing inquiries, disputes, and discrepancies
- Ensure customers understand billing procedures, terms, and expectations
- Coordinate with operations and service teams to validate billable work
Customer Communication & Account Management
- Respond promptly to customer inquiries related to billing and account status
- Maintain professional and positive relationships while enforcing collections policies
- Work cross-functionally with internal departments to support account resolution
- Communicate effectively with customers regarding payment timelines and expectations
Administrative & Operational Support
- Support day-to-day collections and billing operations
- Maintain organized and accurate documentation of customer interactions and account activity
- Assist with reporting and tracking of collections performance and aging
- Contribute to process improvements and workflow efficiencies
Additional Responsibilities
- Perform other duties and administrative tasks as assigned to support business operation
Qualifications
- 2–5 years of experience in collections, billing, accounts receivable, or related administrative role
- Strong understanding of billing processes and collections practices
- Excellent communication and customer service skills
- Strong organizational, problem-solving, and analytical abilities
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Excel strongly preferred)
- Experience with CRM or ERP systems (Salesforce or similar a plus)
Compensation & Benefits
- Comprehensive benefits package (medical, dental, vision)
- 401(k) with company contribution
- Paid time off, holidays, and sick time
You’ll be part of a team that values accountability, execution, and operational excellence. This role offers the opportunity to make a direct impact on business performance while working in a structured, team-oriented environment with clear expectations and growth potential.
Please note, only those selected for an interview will be contacted. All others will be considered for future placement opportunities.
Salary : $70,000 - $80,000