Administrative Assistant

Are you a highly organized, detail-oriented professional who thrives in a fast-paced, high-level executive environment? As the Administrative Assistant to the Chairman of the Board at HTI, you will play a critical role in supporting executive leadership and ensuring seamless daily operations. This position offers the opportunity to work closely with senior leadership, manage high-level communications, and contribute to strategic initiatives across the organization.

We’re looking for someone who excels at managing complex schedules, handling confidential information with discretion, and anticipating needs before they arise. If you’re proactive, resourceful, and ready to make an impact at the executive level, this role is for you. Ready to take the next step in your career? Apply today and join HTI!

Is This You?

As the Administrative Assistant to the Chairman of the Board, you will be responsible for managing high-level administrative functions, coordinating communications, and supporting business initiatives. You will serve as a key partner to executive leadership, ensuring efficiency, organization, and alignment with strategic priorities.

WHAT YOU’LL DO:

Administrative Support

• Provide advanced administrative support to the Chairman of the Board and joint venture leadership with minimal supervision.
• Manage written and electronic communications on behalf of leadership.
• Draft correspondence, reports, and other materials that support executive effectiveness.
• Handle highly confidential and time-sensitive information with discretion.
• Perform administrative tasks including screening calls, scheduling appointments, maintaining filing systems, and coordinating meetings.

Calendar and Travel Management

• Manage and maintain complex executive calendars, ensuring alignment with priorities.
• Coordinate all aspects of travel arrangements, including logistics and documentation.
• Anticipate scheduling conflicts and proactively resolve issues.
• Prepare materials and itineraries for meetings, conferences, and appointments.

Communication and Correspondence

• Review, prioritize, and manage incoming communications.
• Draft and respond to communications on behalf of leadership as appropriate.
• Prepare professional reports, presentations, and business materials.
• Handle sensitive communications with professionalism and discretion.

Project and Initiative Support

• Support business initiatives, including preparation of materials and follow-up actions.
• Gather, compile, and organize information for reports and presentations.
• Coordinate and support special projects and initiatives.
• Track key action items and ensure deadlines and deliverables are met.

Judgment and Decision-Making

• Exercise discretion and independent judgment in handling non-routine situations.
• Plan, prioritize, and organize work independently.
• Identify issues, recommend solutions, and take appropriate action to support leadership needs.

Work Environment

• This role is based in the corporate office and requires regular interaction with employees, leadership, and clients.

Travel

• Minimal travel required, with occasional travel to support branches or departments as needed.

What You’ll Bring to the Table

• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and meet tight deadlines.
• High level of professionalism and discretion when handling confidential information.
• Strong judgment and decision-making abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and proactively in a fast-paced environment.

Education and Experience

• Bachelor’s degree in Business Administration, Communications, or related field required.
• Internship or prior experience in administrative, executive support, or office coordination preferred.
• Strong proficiency in Microsoft Office tools required.

What We Offer:

• Competitive compensation package designed to reward performance.
• Full benefits package – Medical, Dental, Vision, Life, and 401K match.
• Progressive PTO plan.
• 10 paid company holidays per year.
• Training allowance, annual wellness reimbursement, and wellness time off.
• Workdays: Monday – Friday.
• Collaborative, professional office environment.

Who We Are:

Since 1999, Human Technologies, Inc. has partnered with the world’s greatest companies to provide custom solutions for workforce management, development, and retention. We are proud to directly employ over 3,500 people throughout the southeast and prouder still to have connected thousands more with gainful employment through our network of trusted hiring partners.

• HTI is an Equal Opportunity Employer M/D/F/V/SO.