Administrative Assistant

Description

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations at our Greenville location. This role serves as the first point of contact for guests, ensuring a welcoming and professional environment, and plays a key part in keeping schedules, meetings, and communications running smoothly.

The ideal candidate thrives in a fast-paced setting and can confidently manage multiple priorities, including handling calls, data entry, and maintaining office supplies and organization. This position also acts as a liaison with property management and internal teams to support a productive and efficient workplace. If you are detail-oriented, professional, and enjoy being the go-to person who keeps everything on track, we'd love to hear from you.

This is an on-site position in Greenville, SC. This position is NOT remote.

What we will give you for your hard work:

• $20-22 per hour, depending on experience
• 401(k) with generous company match and immediate vesting
• Excellent Non-Accrued Paid Time Off policy
• Up to 80 hours Sick Time per year
• 96 hours off per year for volunteer opportunities
• 10 paid holidays per year
• Award winning work environment
• Development Reimbursement of $1000 per year
• Medical, Dental, Vision, Voluntary Benefits, Pet Insurance, and more

While no day will be completely the same, daily responsibilities include:

• Provide comprehensive administrative support to C-suite leadership, including calendar management, meeting preparation, and material coordination.
• Serve as the primary point of contact for visitors, ensuring a professional and welcoming office experience.
• Answer, screen, and direct incoming phone calls; manage correspondence and document preparation.
• Oversee mail and package distribution to ensure timely and accurate delivery.
• Maintain an organized, clean, and well-functioning office environment, including supply inventory management.
• Coordinate and support travel arrangements and related logistics as needed.
• Plan and execute office events, including meetings, luncheons, and team gatherings, ensuring seamless logistics.
• Perform data entry and maintain accurate records across office platforms and systems.
• Act as liaison between the office and property management for facility-related matters.
• Provide administrative support to Marketing, including trade show preparation, material coordination, shipping logistics, and on-site or pre-event support as required.
• Support general office operations by prioritizing tasks, managing multiple responsibilities, and responding to ad hoc administrative needs.
• Perform other duties as assigned

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills
• Expert technical skills with the ability to troubleshoot and assist and train others
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extremely proficient with Google Suite or similar software with the ability to learn new or updated software
• Ability to work independently

Values

• Carry passion.
• Desire excellence.
• Keep dreaming.
• Build community.
• Be Vivacious.

Education & Experience

• Associate's degree in Business Administration, Office Management, or a related field preferred
• 2 years of progressive administrative experience, preferably supporting senior leadership or C-suite executives
• Experience serving as the first point of contact in a professional office environment

Additional Requirements

• Prolonged periods of sitting or standing at a desk and working on a computer
• Ability to bend,sit, and lift up to 50 lbs
• Less than 10% travel