DOEE - Administrative Support (800488)

Veteran Firm Seeking an IT Administrative Assistant for an Onsite Assignment in Washington, DC

My name is Stephen Hrutka, and I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain, and IT Staffing.

We want to fill an IT Administrative Assistant role for the Department of Energy and Environment (DOEE) in the DC Government.

The ideal candidate is a DMV resident with 6-10 years of administrative experience, proficiency in managing records and tracking IT assets, and experience coordinating meetings using Webex and MS Teams.

If you’re interested, I'll gladly provide more details about the role and further discuss your qualifications.

Thanks,

Stephen M Hrutka

Principal Consultant

www.hruckus.com

Executive Summary: HRUCKUS is looking for an experienced IT Administrative Assistant to provide comprehensive clerical and administrative support to ensure efficient daily operations.

Position Description: The ideal candidate will manage correspondence, scheduling, records management, and general office coordination while supporting departmental staff and leadership, including basic IT troubleshooting and asset tracking.

Position Responsibilities:

• Develop, draft, write, and edit reports, briefs, proposals, and other documents in support of a client's requirements.
• Interface with personnel to coordinate meetings, maintain logs, records, and files; provide end-user support; and perform general administrative duties.
• Assist in budgetary, billing, and financial management.
• Prepare and/or maintain systems, programming, and operations documentation, procedures, and methods, including user reference manuals.
• Monitor IT and Telecommunication equipment processing orders and receiving.
• Track incoming systems equipment and log it into the QuickBase IT Equipment inventory database.
• Track and prepare documentation and disposal equipment for agency End of Life (EOL).
• Enter PASS procurement requisitions for the IT Division\OSA for systems hardware.
• Track and manage Software Licenses and distribution of user accounts.
• Act as the first point of contact for telephone, voicemail, email, and in-person requests for assistance from users experiencing basic computer-related issues.
• Monitor, host, and manage WebEx and MS Team Meetings.
• Perform Asset Tracking management of system equipment and disposal.
• Lift up to 40 lbs of equipment.

Required Qualifications:

• High School Diploma or GED (10 years of experience)
• Developing, drafting, writing, and editing reports and other documents (6 years of experience)
• Presentation Skills to an open audience (6 years of experience)
• Interfacing with personnel to coordinate meetings, maintain logs, records, and files, provide end-user support, and perform general admin tasks (6 years of experience)
• Managing internal phone system requests, including ordering new user accounts and hardware (6 years of experience)
• Handling weekly stationery purchase (6 years of experience)
• Webex, MS Teams, and other Visual meeting software (6 years of experience)

Minimum Education/ Certification Requirements: High School Diploma or GED