Office Assistant

Job Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. This role is vital in ensuring the smooth operation of our office by providing administrative support, managing front desk responsibilities, and assisting with various clerical tasks. The ideal candidate will possess strong computer skills, excellent customer service abilities, and experience with office management tools such as Microsoft Office. This position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued. This role is vital to maintaining smooth workflow within the organization and ensures that applicants, tenants, and visitors receive exceptional service.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy
• Handle all incoming phone calls in a proessional manner, and direct inquiries appropriately
• Perform general clerical duties including filing, scanning, mailing, copying, and maintain accurate records.
• Create posters, flyers, notices, and other tenant communications as needed.
• Support bookkeeping tasks
• Coordinate office supplies inventory
• Assist with office management duties such as organizing files, maintaining office cleanliness, and supporting administrative projects
• Enter new applications into the computer system accurately and in a timely manner.
• Mail application packets and respond to applicant inquiries.
• Fax, email, and track verification forms required for eligibility and recertification processes.
• Create and maintain tenant files, ensuring compliance with organizational policies and regulatory requirements.
• Prepare annual recertification packets for tenants.
• Assist with scheduling and conducting showings of rental units.
• Run background checks in accordance with established procedures and confidentiality standards.
• Enter incoming work orders into the system and communicate them to maintenance staff.
• Track work order completion and follow up as needed.

Qualifications

• Proven experience in an office environment, including clerical or administrative roles
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills and attention to detail for proofreading and data entry tasks
• Exceptional customer service skills with professional phone etiquette
• Previous experience as a receptionist, personal assistant, or receptionist is desirable
• Ability to handle multiple responsibilities efficiently in a fast-paced environment
• Demonstrated time management skills to meet deadlines consistently

This position provides an engaging opportunity for individuals who thrive in administrative roles that require multitasking, professionalism, and excellent communication skills.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20