What are the responsibilities and job description for the Administrative Assistant position at Hire Up Recruiting?
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Our client is seeking a warm, organized, and enthusiastic Administrative Assistant to join their premier preschool in Blue Bell, PA. This vital role supports the Center Director and Assistant Director with daily operations while helping create a positive, safe, and nurturing environment for their children, families, and staff. If you’re someone who loves building relationships, thrives in a fast-paced environment, and believes in exceptional customer service, we would love to meet you!
About the Role: The Administrative Assistant plays an essential part in ensuring smooth daily operations for the center. This position includes administrative duties, family support, classroom assistance as needed, and upholding our Core Values and Circle of Care philosophy.
- This is a Direct Hire position with the school
- Full-time; Monday-Friday; year-round employment
Salary
- $35,000-$45,000 per year pending education, credentials, and professional Early Childhood Education experience
Benefits
- Health and Dental Insurance
- 401(k)
- Paid Personal/Vacation Days
- Paid Holidays
- Child-Enrollment Discount
- Professional Development Assistance
- Continuing Education Assistance
Responsibilities
- Support center leadership in maintaining licensing, safety, and educational standards.
- Professionally answer and direct phone calls.
- Greet and assist parents, visitors, and vendors.
- Provide classroom support when needed to maintain ratios.
- Build strong, positive relationships with families, staff, and community partners.
- Deliver outstanding customer service, including assisting families during arrival and dismissal.
- Support tours, marketing events, and follow-up with prospective families.
- Manage new child onboarding and complete all necessary paperwork.
- Assist with center financial goals and budget-related tasks.
- Help with ordering supplies and maintaining inventory.
- Maintain accurate and confidential administrative, child, and staff records.
- Perform general office duties including typing, filing, data entry, and mail distribution.
- Participate in meetings, required trainings, and occasional off-site professional development.
- Support overall program quality and audit standards.
- Step into office leadership tasks in the absence of the Director or Assistant Director.
- Perform additional duties as assigned.
Qualifications
- Associates degree preferred (Early Childhood Education or related field is a plus)
- Minimum 2 year of childcare experience; classroom experience strongly preferred
- Strong communication and customer service skills
- Ability to multitask and stay organized in a dynamic environment
- Positive attitude, adaptability, and a team-oriented mindset
- Proficiency with technology (Microsoft Office, tablets, smart devices)
- Willingness to take initiative and support continuous improvement
- Commitment to maintaining professionalism, integrity, and confidentiality
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
#IND101
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
Application Question(s):
- What is your email address?
Work Location: In person
Salary : $35,000 - $45,000