What are the responsibilities and job description for the Executive Assistant position at HHM Talent?
HHM Talent is assisting a client in the search for an Executive Assistant for their multi-rooftop automotive group based in Hammond, LA.
Position Overview
The Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group. This role is critical to ensuring efficiency, organization, and communication across the organization.
The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.
Key Responsibilities
Position Overview
The Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group. This role is critical to ensuring efficiency, organization, and communication across the organization.
The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.
Key Responsibilities
- Manage complex calendars, scheduling, and meeting coordination for executive leadership
- Assist with tracking expenses, invoices, and basic financial documentation
- Prepare reports, presentations, and correspondence on behalf of leadership
- Act as a gatekeeper for incoming communication, prioritizing and directing as needed
- Coordinate internal and external meetings, including agendas, materials, and follow-ups
- Assist with project tracking and ensure deadlines and deliverables are met
- Support communication across multiple rooftops to ensure alignment and efficiency
- Maintain organized records, files, and documentation
- Assist with special projects and ad hoc requests from leadership
- Handle sensitive and confidential information with discretion
- Serve as a point of contact between executives, employees, and external partners
- Maintain a high level of professionalism in all communications
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Experience in a fast-paced or multi-location environment preferred
- Automotive or dealership experience is a plus, but not required
- Competitive base salary
- Benefits package (health, dental, vision, etc.)