Facilities Coordinator

$80K – $90K base | Facilities / Finance Coordinator | AP & Invoicing Focus | Full-Time | New York

• Full-time, on-site role within an incredible Class A office environment — a genuine opportunity to learn from a high-performing, well-established team
• Strong exposure to invoicing, vendor coordination, and accounts payable within a professional, structured setting
• Ideal for someone with 2 - 4 years’ experience looking to step into a more established, best-in-class environment
• 9 - 5 schedule offering stability, consistency, and a clear day-to-day within a well-run operation

We think this role would appeal to someone who has built a foundation across admin, finance, or workplace support and wants to step into a more operational facilities environment. It sits within a well-run corporate site, supporting senior site leadership, with a clear emphasis on process, organisation, and follow-through. The environment is structured and service-led, with consistent expectations and a steady day-to-day.

The role supports workplace operations with a heavy lean toward invoicing and accounts payable, including raising and tracking invoices, liaising with vendors, supporting PO processes, and ensuring accurate financial tracking across the site. Alongside this, you’ll assist with work orders, service coordination, access, and general day-to-day support to keep the site running smoothly.

You’ll work closely with the Facilities Manager and wider team to ensure both operational and financial processes are aligned.

We appreciate it’s hard to get the full picture from a job advert, so please reach out if you’d like more information. If there’s alignment and you’re ready to be considered, hit apply, and we’ll review and come back to you with potential next steps.