Facilities Coordinator

Ampersand is Moving TV Forward ®.  As the industry’s largest source of combined multiscreen TV inventory and viewership insights, we are changing the way TV is bought and measured. Powered by industry leading aggregated data insights, and with a commitment to protecting personal information, Ampersand gives advertisers true audience first planning, scale in execution, and advanced measurement of their TV investments.  Ampersand represents 118M multiscreen households and over 75% of addressable households in the U.S. (63M households).  Whether a local or national advertiser, we help clients reach their unique target audience and deliver their stories – anytime, anywhere and on whatever device.  Ampersand is owned by Comcast Corporation, Charter Communications, Inc. and Cox Communications. For more information, please visit Ampersand at www.ampersand.tv

WHAT YOU’LL BE DOING:

The Facilities Coordinator supports the day-to-day operations and overall functionality of Ampersand’s New York office. This role works closely with the Corporate Facilities team and provides support to the Executive Office and Administrative Manager as needed. The position is structured as a hybrid role with four days in the office and one remote day per week. The in-office days focus on hands-on operational responsibilities that help keep the workplace running smoothly. The remote day is intended for administrative and clerical tasks such as updating systems, processing invoices, managing facilities tickets, and coordinating with vendors.

The goal of this role is to help maintain a workplace that is organized, well-stocked, and operate efficiently, so employees have what they need to do their jobs comfortably and safely.

HOW YOU’LL BE CONTRIBUTING:

• Support daily office operations, including ordering, receiving, stocking, and organizing office and pantry supplies
• Perform daily walkthroughs to ensure office spaces are clean, organized, and functioning properly
• Distribute incoming mail and packages; manage outgoing shipments
• Maintain organized supply rooms, pantries, and shared spaces
• Monitor and restock kitchen supplies, including refrigerators, dishwashers, and filtration systems
• Set up and break down meeting rooms and assist with furniture arrangements for meetings and events
• Track and manage shipments using FedEx, UPS, USPS, and Pitney Bowes systems
• Monitor inventory levels for office, pantry, and binding supplies
• Maintain office copiers (paper, toner, minor troubleshooting) and coordinate service calls when needed
• Assist with seating changes, furniture swaps, and small office moves
• Coordinate with vendors and building management for maintenance and repair needs
• Ensure ongoing compliance with health, safety, and workplace regulations

Administrative & Remote Responsibilities (1 Day per Week)

• Maintain and update facilities systems including the Master Seating Chart, Desk Radar (or similar tool), and Facilities Salesforce records
• Process and track vendor invoices (e.g., Corporate Coffee, Fresh Direct, WB Mason) and submit for payment through T&E or Accounting systems
• Review proposals and invoices for accuracy and reconciliation
• Monitor and resolve Zendesk facilities tickets in a timely manner
• Track supply usage trends and place orders as needed
• Maintain building information, lease documentation, and facilities records

Onboarding & Offboarding Support

• In partnership with Technology and Human Resources:
• Coordinate seating assignments and update Desk Radar records
• Set up employee ID badges and prepare new hire materials and swag
• Deactivate building and system access for departing employees

Events & Additional Support

• Assist with planning and coordination of internal office events
• Support Corporate Facilities, Sales/EEC initiatives, and Executive Office requests as needed
• Contribute to office moves, restacks, and special projects

WHAT YOU’LL BRING TO THE TABLE:

• Strong organizational skills and attention to detail

• Ability to manage multiple tasks in a fast‑paced office environment

• Comfort working with vendors, building management, and internal partners

• Working knowledge of shipping systems and office equipment

• Ability to balance hands‑on facilities work with administrative responsibilities

 

OUR VALUES: 

• Trust 
• Simplicity
• Bravery
• Inclusivity or Belonging
• Growth
• Balance

WHAT WE HAVE TO OFFER:

• Competitive salary
• Open company culture where you have the headroom to grow and legroom to run
• Opportunity to join a company revolutionizing the Advertising Technology industry
• Trustworthy, hardworking colleagues
• Opportunities to learn and grow
• Management, Sales, Executive Presence, Operations trainings; just to name a few!
• Comprehensive Medical, Dental, and Vision coverage
• Generous Time Off
• Work/Life balance
• 401k and Company matching
• Commuting benefits
• Other perks

Salary Range Disclaimer

The base salary range below represents the low and high end of the Ampersand salary range for this position in New York City. Please note that the salary range provided is a good faith estimate on the applicable range. Actual salaries will vary depending on factors including, but not limited to, experience and performance.

The range listed is just one component of Ampersand’s total rewards package for employees. Other rewards may include discretionary annual bonuses and / or overtime, commission, etc., as well as competitive benefits including PTO, medical & dental & vision benefits, 401K with employer match, short & long-term disability, basic life insurance, tuition reimbursement, pre-tax commuter benefits & flexible spending accounts.

Salary Range Transparency

This role has a base salary of 52,000 - $57,000 and discretionary annual bonus.

Ampersand welcomes all qualified applicants to apply without regard to race, color, nationality, gender, gender identity or expression, sexual orientation, religion, disability, or age. We are an equal opportunity employer committed to belonging, equity and diversity. If you need a reasonable accommodation to assist during the interview process, please contact a member of the Ampersand Recruiting team. In your message, please include a description of the specific accommodation you are requesting and the requisition number of the position for which you are applying.

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