Contract Administrator

Position: Purchasing and Procurement Coordinator

Pay Rate: $25.00 and up D.O.E

Location: Stockton, CA

Schedule: Monday - Friday | 8:00am - 5:00pm

Job Description:

We are seeking a detail-oriented and proactive Purchasing and Procurement Coordinator to manage the procurement process for our organization. The ideal candidate will be responsible for ensuring the timely acquisition of goods and services, maintaining supplier relationships, and optimizing purchasing strategies to support our operational needs. This role requires excellent negotiation skills, attention to detail, and the ability to work effectively in a team environment.

Duties and Responsibilities:

• Manage the procurement process from requisition to purchase order issuance
• Negotiate contracts and pricing with suppliers to secure favorable terms
• Maintain accurate records of purchases, pricing, and supplier information
• Evaluate vendor performance and conduct regular market research to identify new suppliers
• Collaborate with internal departments to forecast purchasing needs and ensure timely delivery of goods and services
• Assist in the development and implementation of procurement policies and procedures

Requirements:

• Extensive public sector purchasing experience (minimum 3–5 years, preferably in higher education or government)
• Strong understanding of California Public Contract Code (PCC), Education Code, and CUPCCAA requirements
• Demonstrated ability to develop, issue, and manage solicitations, including RFBs, RFIs, and RFPs from start to award
• Skilled in contract administration — drafting, reviewing, interpreting, and negotiating terms and conditions
• Experience managing full procurement cycles for goods, services, and equipment — from requisition through purchase order issuance
• Proven vendor relations and negotiation skills to achieve best value while maintaining compliance
• Proficiency in ERP systems (e.g., Banner, PeopleSoft, Oracle, or similar) and Microsoft Office Suite
• Ability to analyze procurement data and ensure accuracy of bids, pricing, and documentation
• Knowledge of competitive bidding thresholds and board approval processes for community colleges or public agencies
• Excellent written and verbal communication skills for bid documentation and formal reports
• Highly organized, detail-oriented, and capable of managing multiple solicitations simultaneously
• Strong ethical judgment and commitment to transparency and compliance with state and district policies