Administrator, Bakery

Hungry for a career that’s as rewarding as it is delicious?

At Aspire Bakeries, we don’t just bake breads, cookies, and cakes - we create foods that bring people together. From La Brea Bakery® artisan breads to Otis Spunkmeyer® cookies, our products are enjoyed by millions of people every day. And behind every bite are talented manufacturing and support teams who take pride in their work and our food.

We’re looking for hard-working people who will bring integrity, creativity, and a passion for excellence to everything they do - whether that’s on the bakery floor, in the office, or supporting customers. In return, we offer a workplace culture built on care, ownership, and growth - where your contributions matter and your career can rise as high as our bread loaves!

With 13 commercial bakeries across North America and a reputation as an industry leader, Aspire Bakeries is rising together with our people and our customers to be the best all-around bakery solution.

Key Accountabilities

This position is responsible for the professional and efficient managing of visitors, customers, telephone calls and messages, as well as a variety of clerical duties that support business operations.

Responsibilities

• Provides front lobby reception coverage, receives and routes a high volume of calls. Provides information to callers, relays messages, and announces visitors.
• Ensures compliance and manages visitor sign-in log, issues visitor badges, and escorts visitors as needed.
• Places monthly office supply orders and maintains inventory of supply room.
• Assists in administrative projects and overflow work from different departments.
• Sorts and distributes incoming mail.
• Maintains cleanliness of lobby.
• Assists with faxing, copying, mailing/distribution, etc.
• Assists Human Resources department with presentation materials, new hire orientation, organizing/distributing paychecks, preparing/distributing memos and flyers, preparing meeting materials, and preparing packages for shipping.
• Responsible for managing and administering safety vouchers.
• Coordinates and assists with employee engagement events and initiatives including decorating common areas for holiday seasons and assisting with event planning.
• Supports and participates in special projects as assigned including mandated prevention procedures.
• Serves as liaison for employees in the bakery who may have questions on certain processes and procedures related to the Employee Self-Service Portal, SuccessFactors, and Health & Welfare system.
• Assists with closing process orders and entering receive receipts through SAP.
• Assists with Accounts Payable invoicing, tracking, and reports.
• Follows rules and regulations to ensure food safety, quality, and legality.
• Establishes and maintains effective working relationships while avoiding distraction.
• Performs other duties and contributes to special projects as assigned or needed.
• Must be willing to work 1 day of the month that lands on a Saturday or Sunday.
  
  

Skills, Experience & Qualifications

• Education: High School Diploma or equivalent
• Experience: 1–2 years of reception or customer service experience required, preferably in a food manufacturing environment
• Language Skills: English proficiency in reading, writing, and speaking; Bi-lingual Preferred
• Computer/Software Skills: Proficient in SAP (Creating Po's), Microsoft Office Suite, SuccessFactors, and Dayforce
• Travel Requirements: 0-5%
  
  

Work Environment

This position is based on the second floor of an office setting within a bakery facility. The noise level is generally low.

Schedule

Monday- Friday, Monday is 6am-2:30pm shift and Tuesday through Friday is 8am-4:30pm schedule.

Weekends off except, must be able to work when needed at least 1 Saturday a month.

Salary: $21 - $24 per hour

Why Aspire Bakeries?

At Aspire Bakeries, we bring together exceptional people and the finest ingredients to create delicious bakery products that delight customers across North America. We value teamwork, innovation, and integrity and we’re committed to creating a workplace where everyone can grow and thrive.

Aspire Bakeries LLC values the contribution each Team Member brings to our organization. The final determination of a successful candidate’s starting pay will vary based on a number of factors, including, but not limited to location, shift, education, skill, and experience within the job or the industry. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed In this specific job description. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreements.

Aspire Bakeries is committed to creating an inclusive, respectful, and supportive workplace where everyone can thrive. We are proud to be an equal opportunity employer and are committed to fair and equitable employment practices. All qualified applicants will be considered for employment in accordance with applicable human rights legislation. We do not use artificial intelligence (AI) tools to screen, assess, or select applicants.