What are the responsibilities and job description for the Document Administration Specialist position at HeartCentrix Solutions?
Location: Greenville, SC
Job Type: Short-Term Contract
Pay: Starting at $17/hour (some flexibility based on experience)
Position Overview
We are seeking a detail-oriented and organized Document Administration Specialist to support document processing, data entry, and file management operations for a leading mortgage servicing company.
This is a great opportunity for someone with strong administrative skills, attention to detail, and an interest in gaining experience in the mortgage or financial services industry.
Key Responsibilities
- Receive, review, organize, and process mortgage-related documents and physical files.
- Perform data entry, document tracking, and general administrative tasks.
- Maintain accurate electronic and physical records, including inventory updates.
- Prepare, catalog, and coordinate shipments of documents to third-party vendors and custodians.
- Review documentation for accuracy, completeness, and compliance with established standards.
- Communicate with internal teams, vendors, and servicing partners to resolve requests and inquiries.
- Monitor daily task queues and ensure assignments are completed within required deadlines.
- Assist with document research, reporting, and inventory audits.
Qualifications
- High school diploma or GED required; associate's or bachelor's degree preferred.
- 0–2 years of administrative, data entry, document processing, or related experience.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks, prioritize deadlines, and maintain accuracy.
- Comfortable handling confidential and sensitive information.
- Previous mortgage servicing, banking, or financial services experience is a plus, but not required.
Ideal Candidate
We're looking for someone who is dependable, organized, comfortable working with documents and computer systems, and able to maintain accuracy in a fast-paced environment.
Interested? Apply today to learn more about this opportunity!