Payroll Specialist

Payroll Specialist (On Site)

Heart to Heart Location: East Orange, NJ

Pay: $25 to $29 per hour

Be Part of Something Meaningful

Ensure Accurate & Compassionate Payroll Support Across a Growing Healthcare Network

At Heart to Heart, we are more than a healthcare provider — we are a mission-driven organization committed to compassion, dignity, and high-quality care. With an expanding portfolio of entities and services, our ability to impact the lives of individuals and families continues to grow each day.

We are seeking a detail-oriented and dependable Payroll Specialist to join our Finance team and manage

payroll operations for four organizational entities, with room to take on more as we continue expanding.

Your Impact as Payroll Specialist

Based at our East Orange headquarters, the Payroll Specialist plays a critical role in ensuring accurate, timely, and compliant payroll processing. You will oversee weekly and biweekly payroll cycles, support employees across all entities, and help maintain strong internal controls and regulatory compliance.

This role partners closely with Finance, HR, and Operations to ensure employees are paid correctly and on time — supporting the mission and daily functioning of our entire organization.

What You’ll Do

Payroll Processing & Administration

• Process weekly and biweekly payrolls for four organizational entities.
• Maintain accurate payroll records including new hires, terminations, rate changes, tax updates, garnishments, deductions, and direct deposits.
• Review and validate timekeeping data across multiple systems, ensuring alignment with state and federal labor laws.
• Reconcile payroll discrepancies and ensure proper documentation and approval workflow.
• Ensure accurate tracking of PTO, sick leave, overtime, and other paid/unpaid time in accordance with company policy and state requirements.

Compliance and Reporting

• Ensure compliance with federal, state, and local payroll regulations, including wage and hour laws.
• Prepare recurring and ad hoc payroll reports for Finance, HR, auditors, and senior leadership.
• Assist with quarterly and annual payroll activities, including W-2 processing, payroll tax reconciliation, and audit support.
• Stay informed on healthcare-specific payroll rules, including state home care requirements and caregiver pay considerations.

Employee Support

• Serve as the primary contact for payroll questions from employees across all four entities.
• Provide clear, timely, and professional support regarding paychecks, taxes, deductions, timekeeping, and policies.
• Work closely with HR to ensure accurate onboarding and offboarding information flows into payroll systems.

Systems & Process Improvement

• Utilize payroll and timekeeping software to complete payroll efficiently and accurately.
• Recommend improvements to payroll processes to enhance accuracy, speed, and compliance.
• Assist with system upgrades, integrations, or transitions to new payroll platforms.

What You Bring

• 2–4 years of payroll experience (healthcare or multi-entity experience preferred).
• Strong understanding of weekly and biweekly payroll cycles, wage and hour laws, and payroll tax regulations.
• Experience with payroll and timekeeping systems; UKG experience strongly preferred.
• High attention to detail with strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Excellent communication and customer service skills.

Why Join Heart to Heart Home Care?

• Opportunity to be part of a mission-driven team dedicated to serving communities.
• Competitive compensation and benefits.
• Supportive and collaborative team environment.
• Opportunities for professional growth as our organization expands.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)
• Bachelor's preferred

Experience:

• Payroll: 2 years (Required)
• UKG: 2 years (Preferred)