What are the responsibilities and job description for the Temporary Project Coordinator position at Hearst?
Be Part of What's Next
Help bring one of House Beautiful's signature editorial experiences to life. As the Temporary Project Coordinator, you'll play a critical role in keeping the 2026 Whole Home Project moving forward-connecting teams, managing details, and ensuring every milestone is met from planning through execution.
About Hearst Magazines (Why Us?)
Hearst Magazines is one of the world's largest lifestyle publishers, with a portfolio of more than 30 brands that inspire, inform, and entertain audiences across print, digital, social, video, and emerging platforms. From iconic publications to innovative experiences, our teams create best-in-class content and marketing programs that connect with millions of consumers every day.
Key Responsibilities (What You Are Doing)
Serve as the primary liaison between the Charleston builder/developer and House Beautiful's editorial and marketing teams based in New York.
Own and maintain the master project plan, timelines, and supporting documentation to keep cross-functional teams aligned and on schedule.
Track sponsor products, materials, and project assets throughout the lifecycle of the Whole Home project.
Coordinate weekly project meetings, document key decisions, and drive follow-up on action items.
Organize and maintain project resources, including sponsor information, floor plans, meeting notes, and other critical documents in shared Google Drive folders.
Communicate proactively with builders, designers, contractors, photographers, videographers, content creators, and internal stakeholders to ensure productions and shoots run smoothly.
Support on-site project needs, including conducting site visits and assisting with venue scouting when needed.
Capture detailed production notes, track editorial moments and sponsor integrations, and document room-by-room product details to support editorial, marketing, and content teams.
Qualifications (What We're Looking For)
2 years of experience in project coordination, project management, editorial operations, event production, marketing, or a related field, or equivalent experience.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Strong written and verbal communication skills with a collaborative, proactive approach to stakeholder management.
Experience coordinating cross-functional projects involving multiple internal and external partners.
Meticulous attention to detail and the ability to maintain accurate project documentation and tracking systems.
Comfortable working with tools such as Google Workspace, including Google Docs, Sheets, Drive, and Slides.
Ability to adapt quickly in a fast-paced, deadline-driven environment while maintaining a positive, solutions-oriented mindset.
Experience working with creative, editorial, production, design, construction, or events teams is a plus.
This is a fully remote temporary position.
The hourly rate for this role is $25.00 per hour. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience, skills, qualifications, and location.
Hearst is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. We are dedicated to providing reasonable accommodations for qualified individuals with disabilities throughout the application and interview process.
Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
#LI-DNI
Acting as a Liaison with builder/developer in Charleston and the marketing/editorial team based in New York
Manage and update master project doc and any additional ancillary docs
Manage product tracking
Join Weekly Calls and held tackle follow up from agenda items.
Catalogue notes important documents in our shared google drive (sponsor products, call agendas, floorplans, etc.)
As needed: conduct site visits/meet with point people to scout event venues, etc.
Be in constant communication with builder, NY team, and content production crew so shoots can be executed
Ensure any sponsor asks and editorial moments are captured
Take notes on what is being said during interviews so we can source/shoot b-roll according to topics discussed
Maintain clear list and samples of what items designers use like fabrics/furniture/ appliances/hardware
Set up editorial/marketing team for success with detailed notes of what was shot each day, what is used in each room and how was used in the space (where applicable)
Salary : $25